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Employment Type:

Full time

Shift:

Description:

At Loyola, we know you’re more than your job. We see you and all your potential. That’s why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits… at Loyola, what’s important to you, is important to us. Join our family.

• Benefits from Day One

• Daily Pay

• Career Development

• Tuition Reimbursement

• On Site Fitness Center (Gottlieb Memorial Hospital & LUMC)

• Referral Rewards

The Senior Secretaryperforms a range of secretarial duties to ensure efficient and effective office operations. This role supports various staff and functional areas throughout the department as needed.

What you'll do:

Administrative Support:

+ Answer phone calls, take messages, and make appropriate referrals.

+ Greet visitors and serve as the department's receptionist to maintain smooth operations.

Communication:

+ Type and format correspondence, announcements, and reports.

+ Assist in compiling data for operational reports.

Ad Hoc Projects & Event Planning:

+ Assist with various projects, summarizing and compiling findings in reports, spreadsheets, graphs, or other formats.

+ Support other staff with on-site event planning activities.

Record Keeping:

+ Create and maintain an accurate filing system and records of departmental activities and projects.

Budget, Inventories & Equipment:

+ Assist with the preparation of check requisitions, purchase requisitions, and expense reports.

+ Utilize Lawson to process purchase requisitions.

+ Order office supplies and arrange for the maintenance of office equipment and facilities.

Clinical Support:

+ Manage patient scheduling with appropriate caregivers/audiologists based on patient input.

+ Handle cash transactions and provide basic maintenance instructions for purchased items.

Work Nature:

+ Duties involve several related sequential steps, processes, or methods.

+ Work impacts specific areas significantly and has a substantial effect on student or patient well-being, comfort, or convenience.

Position Requirements:

Minimum Education:

Required: High School Diploma

Preferred: High School Diploma plus training acquired through work experience or education

Minimum Experience:

Required: 1-2 years of previous job-related experience

Compensation:

Pay Range: $16.70 - $25.53 per hour

_Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles._

Trinity Health Benefits Summary (https://www.trinity-health.org/sites/default/files/my-benefits/Health-and-Wellbeing/Compliance/Illinois-Transparency-Law/Trinity-Health-Summary-of-Benefits-Illinois-Job-Req-Discloser-Law.pdf)

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran