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Job Title

Executive Assistant III

Agency

Texas A&M University

Department

Bush Presidential Library Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Executive Assistant III for the George and Barbara Bush Foundation, under general supervision, provides administrative support to high level administrators or an executive leadership team member. Work involves coordinating high-level operations of a college or division. Provides expert technical guidance and advice on administrative matters to college or division executives, management, or staff. Exercises discretion and independent judgment with respect to matters of significance.

Essential Duties/Tasks

Logistics

+ Coordinates calendars, meetings, and other activities for a high-level administrator

+ Provides expert technical guidance and advice on administrative matters to college or division executives, management, or staff

+ Oversees and monitors action items and assignments made by the administrator

+ Drafts, manages, and processes high-level confidential correspondence and files

+ Controls and evaluates the flow of documents

+ Prepares travel arrangements and files documentation for travel reimbursement

+ Prepares notices and/or agendas for meetings

+ Attends committees on behalf of supervisor when asked

+ Plans and prepares reports

+ Researches, compiles, and applies information, making evaluative judgments on appropriate data to use

+ Analyzes requirements for complex projects or initiatives

+ Serves as liaison and point of contact for the administrator

+ May oversee event coordination for the office

+ In collaboration with the staff, maintains and monitors event budgets for office

+ Assists with the implementation of and coordination of short and long term objectives

Administrative

+ Serves as the primary contact point for the high-level administrator

+ Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies

+ Responds and resolves complex inquiries and problems

+ Reviews administrative practices and programs and assists in formulating policies

+ Makes recommendations for process improvements, administrative changes, or new initiatives

+ Provides backup to executive support staff in helping the senior administrative leadership team

+ Acts as administrator’s representative in dealing with third parties

+ Evaluates documents submitted for administrator’s signature

+ Provides support for long-range planning and scheduling of activities

Board Relations

+ Serves as liaison between the Board of Directors for all Foundation-related activities

+ Distributes agendas, meeting invitations, and attendance for all Board meetings

+ Serves as point of contact on related Board meetings

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

+ Bachelor’s degree in applicable field or equivalent combination of education and experience

+ Six years of related experience

Knowledge, Skills, and Abilities

+ Ability to build strong working relationships and a productive work environment

+ Advanced knowledge of spreadsheet, presentation, database, and word processing software programs

+ Excellent interpersonal and communication skills, and ability to plan and organize effectively

+ Maintains professionalism and composure

+ Ability to demonstrate initiative by independently taking action to solve problems

+ Attention to detail

+ Ability to multitask and work cooperatively with others

Other Requirements and Factors

+ This position is security sensitive

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.