"Alerted.org

Description We are looking for a highly skilled and organized Executive Assistant to provide critical support to a fast-paced real estate development executive team. This contract position, based in Scottsdale, Arizona, involves managing day-to-day operations, coordinating communications, and handling special projects for a variety of real estate ventures. The ideal candidate will bring professionalism, discretion, and a proactive approach to ensure the executive team can focus on strategic objectives.

Responsibilities:

• Manage and maintain an active calendar of appointments, ensuring smooth coordination of meetings, events, and commitments.

• Arrange comprehensive travel plans, including domestic itineraries and logistics, for the executive leadership team.

• Prepare detailed briefing materials, agendas, and follow-ups for meetings, ensuring alignment with priorities.

• Draft, proofread, and finalize correspondence, presentations, and reports with a high level of accuracy.

• Support corporate and investor relations by preparing presentations, materials, and meeting minutes as needed.

• Track key deliverables and follow up on outstanding tasks to ensure deadlines are met.

• Organize and maintain files, including contracts, budgets, and project documentation, for easy access and reference.

• Process and complete expense reports efficiently, adhering to company guidelines.

• Coordinate company events and parties, managing all aspects from planning to execution within budget.

• Represent the executive team in communications, fostering strong relationships with clients, officials, and stakeholders. Requirements • A minimum of 5 years of experience as an executive assistant, preferably supporting senior leadership in real estate, construction, or a related field.

• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks.

• Strong written and verbal communication skills, with attention to detail and accuracy.

• Proficiency in Microsoft Office Suite and familiarity with expense and project management tools.

• Demonstrated problem-solving abilities and the capacity to work independently under tight deadlines.

• Detail-oriented approach with the ability to interact effectively with high-level stakeholders.

• Comfort with evolving technologies, including virtual collaboration platforms and AI-based tools.

• Proven ability to handle sensitive information with discretion and confidentiality. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .