• Payroll Administrator

    Aston Carter (San Diego, CA)


    Job Title: Payroll Administrator

    Job Description

    The Payroll Administrator is responsible for managing the day-to-day operations of the payroll function within a local business unit. This involves maintaining employee and contractor timecards, preparing necessary Excel files for payrolls, ensuring accurate vacation accrual balances, and acting as a liaison between the site and corporate payroll. Additionally, the role requires effective communication with employees regarding timecard and payroll issues.

    Responsibilities

    + Maintain employee timesheets in Made2Manage (ERP) and Unanet (timekeeping) for approximately 350 site employees.

    + Prepare and send hours files to corporate payroll and staffing agencies.

    + Maintain records of employee vacation and sick accruals.

    + Track meal break times and provide reporting.

    + Track employee shift differentials.

    + Process employee safety reimbursements.

    + Process employee final checks and special payments.

    + Respond to employee timecard and payroll-related inquiries.

    + Interface between employees and corporate payroll on pay-related issues.

    + Maintain databases, reports, and records necessary to support payroll activities.

    + Perform timecard audits to ensure accurate recording of time to government contracts.

    + Provide administrative assistance to the HR department.

    + Participate in continuous improvement activities.

    + Maintain strict confidentiality of all payroll information according to company policies and procedures.

    Essential Skills

    + 3-5 years of experience in payroll and/or bookkeeping.

    + Intermediate level in Excel, including pivots, SUMIF, and VLOOKUP functions.

    + Strong verbal and written communication skills.

    + Excellent organizational skills.

    + Strong attention to detail with the ability to review work for accuracy.

    + Problem-solving skills with the ability to proactively prevent pay discrepancies.

    + Ability to maintain strict confidentiality with sensitive information.

    + Team player with the ability to multi-task and meet deadlines.

     

    Additional Skills & Qualifications

     

    + High School Diploma or equivalent.

    + A combination of relevant education and work experience that supports successful performance.

    + Bilingual in Spanish is preferred.

    + Some experience in Human Resources is preferred.

    Work Environment

    The position requires the use of information subject to the International Traffic in Arms Regulations (ITAR), necessitating applicants to be U.S. persons as defined by ITAR. The role may require working overtime as needed and involves a professional office setting with a focus on confidentiality and teamwork.

     

    Job Type & Location

    Pay and Benefits

    The pay range for this position is $34.00 - $37.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in San Diego,CA.

     

    Application Deadline

     

    This position is anticipated to close on Nov 7, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.