• Administrative Assistant

    Aston Carter (Portland, OR)


    Job Title: Administrative AssistantJob Description

     

    We are seeking a diligent and detail-oriented Administrative Assistant to support our operations by managing and processing manifests, quality checking data, and entering information into our systems, including SharePoint, One Drive, and Google Sheets. The role involves scanning and packaging documents for dispatch to our corporate office, ensuring accuracy and efficiency throughout the process.

    Responsibilities

    + Manage and process manifests from start to finish, including quality checking data.

    + Enter accurate information into systems such as SharePoint, One Drive, and Google Sheets.

    + Scan and package documents for dispatch to the corporate office.

    + Attend safety meetings and perform light dispatching duties on Saturdays.

    + File and organize documents systematically.

    + Answer drivers' questions and provide customer service via email.

    + Work from a daily task list to ensure all responsibilities are met.

    + Handle a workload based on the number of manifests received each day, typically 6-10 manifests.

    Essential Skills

    + Strong organizational skills and the ability to multitask.

    + High level of attention to detail and accuracy in data entry.

    + Proficiency in Google Sheets, Excel, One Drive, and SharePoint.

    + Experience in administrative support, data entry, and filing.

    + Excellent communication skills and a self-starter attitude.

    Additional Skills & Qualifications

    + Experience in a fast-paced work environment.

    + Background in trucking or dispatching is a plus.

    + Experience in retail or office management is beneficial.

    + Ability to work independently and as part of a team.

    Work Environment

    This position primarily involves working in the office, with occasional duties in the lot interacting with drivers. The role requires flexibility, with a typical shift from Monday to Saturday, 6:00 AM to 3:00 PM, totaling 32 hours a week. Some Saturdays may require only a half-day. You will be part of a small, supportive team in a family-oriented, woman-owned company that operates seven days a week, including holidays. The office includes amenities such as bathrooms and a break room.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Portland, Oregon.

    Pay and Benefits

    The pay range for this position is $23.00 - $23.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Portland,OR.

     

    Application Deadline

     

    This position is anticipated to close on Nov 7, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.