• Executive Business Administrator

    Microsoft Corporation (Redmond, WA)


    The MCAPS Finance Organization is seeking a highly motivated and experienced Executive Business Administrator to support the Corporate Vice President (CVP) of MCAPS Finance. This is an exciting opportunity to join a high-impact team that is integral to every major business decision at Microsoft.

     

    The ideal candidate will bring exceptional organizational skills, strategic thinking, and the ability to manage complex priorities in a fast-paced environment. This role requires discretion, professionalism, and confidence when interacting with executive leaders and internal business partners.

    Responsibilities

    + **Executive Support:** Provide comprehensive administrative support to the CVP, including calendar management, meeting coordination, and prioritization of requests.

    + **Calendar Management:** Proactively manage a complex executive calendar with strategic prioritization; make scheduling decisions on behalf of the CVP to align with business priorities.

    + **Travel and Compliance:** Coordinate domestic and international travel (itineraries, logistics, registrations).

    + **Event Planning:** Organize and execute leadership meetings, all hands, town halls, off-sites, and morale events.

    + **Rhythm of Business (ROB):** Drive ROB in partnership with the MCAPS office, including planning cycles, staff meetings, LT cadences, and follow-through.

    + **Budget & Expense Management:** Track discretionary budgets and process expense reports with accuracy and compliance.

    + **Procurement & Office Management:** Manage office space logistics, including building-to-building moves, and procure goods/services as needed.

    + **Hiring & Onboarding:** Oversee PCN management, requisition execution, and onboarding for new hires to ensure a seamless experience.

    + **Team Leadership & Culture:**

    + Mentor Business Administrators; set standards, share best practices, and build community.

    + Manage team infrastructure (aliases, distribution lists, Employee Central updates, physical space).

    + Foster a positive, inclusive environment aligned to Microsoft values, design engagement activities and feedback loops.

    + **Cross-Company Collaboration:** Partner closely with MCAPS Finance LT and MCAPS office; collaborate with HR, Recruiting, CELA, Finance, and other executive groups.

    Qualifications

    Required / Minimum:

    + 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, doemestic/ international travel management, and administration work for executive/upper level management.

    + Experience with Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint).

    Preferred:

    + Experience supporting a CVP or executive leadership in a global organization.

    + Familiarity with Microsoft internal tools (e.g., Employee Central, iCIMS, MSExpense, MSTravel, MyOrder, MSInvoice, MSAuthorize, MSSpace, SharePoint).

    + Project management, planning, organizational, time management, and judgment skills.

    + Proficient written and verbal communication; able to influence and drive clarity across levels.

    + Proven ability to anticipate needs, operate with discretion, and stay calm under pressure while handling confidential information.

    + Business acumen with the ability to connect day-to-day operations to strategic priorities.

     

    Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.84 - $66.30 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $44.81 - $72.69 per hour.

     

    Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

     

    Microsoft will accept applications for the role until October 29, 2025.

     

    Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .