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Administrative Assistant II-Temporary

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Administrative Assistant II-Temporary

Salary

$29.72 - $36.28 Hourly

Location

Nevada City, CA

Job Type

Temporary

Job Number

2025-0235

Department

Sheriff-Administration

Opening Date

10/24/2025

Closing Date

11/9/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Definition and Class Characteristics

INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD NOVEMBER 19, 2025.

We are recruiting at various levels. Please apply for all levels that you may be qualified for.

The Sheriff's Office is looking for a self-motivated, hardworking Administrative Assistant to join their law enforcement team. If you thrive with organizing, problem-solving, and coordinating activities to meet demands and critical deadlines, then consider a career with the Nevada County Sheriff's Office!

Note: This is a temporary position intended to provide administrative support to the Sheriff’s Office. The position is expected to last approximately 12 months or through the end of the fiscal year (July 1, 2026), with the possibility of extension based on departmental needs and available funding.

Ideal Candidate

The ideal candidate is meticulous, diligent, and proactive, with strong communication and organizational skills. They should be comfortable working in a fast-paced law enforcement environment, handling multiple priorities, and maintaining confidentiality. Experience supporting management-level staff and coordinating complex administrative tasks is strongly preferred.

EXAMPLES OF ESSENTIAL DUTIES:

+ Provide general office support.

+ Conduct research and analysis for special projects as assigned.

+ Assists in planning, tracking and organizing budgeting activities.

+ Uses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks.

+ Handle procurement and distribution of office materials and supplies.

+ Captures, maintains, and analyzes various administrative data and prepares reports.

+ Researches and processes various departmental documents, records, and forms requiring contract interpretation and administration.

+ Reviews, researches, and responds to correspondence and inquiries from employees and the public and provides information to resolve complaints.

+ Plans, prioritizes and coordinates Sheriff's Office events.

+ Conduct research and analysis for special projects as assigned.

+ Provides administrative and customer service support.

KNOWLEDGE AND SKILLS REQUIRED:

+ Organizing, prioritizing, coordinating and assigning work activities with minimum direction to meet critical deadlines

+ Basic budgetary principles and practices

+ Functions and organization of municipal government

+ Use and application of computerized data management, word processing, and spreadsheet programs

+ Data collection, analysis and manipulation techniques

+ Performing and detailing research and gathering, tabulating and presenting data

+ Developing systems for improving departmental efficiency and service

+ Accurate English usage, including spelling, grammar, punctuation, and vocabulary

+ Business letter writing and report preparation

+ Operation of common office equipment, including a personal or online computer, facsimile (FAX), photocopiers and printers

Other Requirements

Some positions may require typing at a net rate of 40 wpm. Some positions must submit to and pass a medical examination and a background investigation.

Why the Nevada County Sheriff's Office?

Our leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and healthy and balanced.

We are an equal opportunity employer and value diversity at our agency. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Education and Experience Required

Level I:

Equivalent to two years of college level course work from an accredited college or university, with classes in public administration, political science, business administration, economics or a related field and one year of responsible experience in office management, administrative analysis, personnel management, budgetary analysis, or accounting. Additional qualifying experience may be substituted for the required education on a year for year basis.

Temporary positions assigned to the Sheriff's Office as special project investigators require equivalent of completion of twelfth grade and a minimum of three years experience within the past five years in law enforcement in either a sworn or non-sworn capacity.

Level II (in addition to the above):

Two years of responsible administrative experience at a level equivalent to Nevada County's classification of Administrative Assistant I.

NOTE:

This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific unit summaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information for each employee group.

Sick Leave:

Temporary County employees shall accrue at the rate of one (1) hour of sick leave for each thirty (30) hours worked. Temporary County employees can accrue a maximum of 80 hours of sick leave which may be carried over from one fiscal year to the next.

Medical Benefits:

Temporary employees whose assignments average 30 hours per week or more are eligible to enroll in County-sponsored medical benefits.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or links is subject to change without notice. Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

Comments, please email:[email protected]

01

Which of the following choices best describes your level of education?

+ Did not graduate High School or GED

+ High School or GED

+ Some college: 0-59 units

+ Some college: 60-89 units

+ Some college: 90-119 units

+ Associates Degree

+ Bachelor's Degree

+ Master's Degree

+ Juris Doctor Degree

02

Which best describes your experience in office management, administrative analysis, personnel management, budgetary analysis, or accounting?

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 or more years

03

Which best describes your experience comparable to Nevada County's classification of Administrative Assistant I? The job description may be found by accessing the job descriptions under the menu of the Job Openings page, https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1616824?keywords=administrative%20assistant%20I%20&pagetype=classSpecifications

+ None

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 or more years

04

Have you attached a typing certificate which verifies your ability to type at least 40 words per minute? If you do not have a typing certificate, you may easily obtain one by visiting https://www.freetypinggame.net, select the Tests tab and then select Free Certificate Tests. If you do not attach a certificate showing you can type at least 40 WPM, you may be disqualified from further consideration.

+ Yes, I have attached a certificate.

+ No, I have not attached a certificate and understand my application may be disqualified from consideration.

05

As part of our support network, this individual will field a variety of requests throughout the workday and operate with both regular interruptions and competing priorities. Describe a similar situation when you worked in such conditions, and how you felt about it.

06

How do your co-workers describe your work style and contributions in your former job?

07

The Administrative Assistant is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Please describe your experience in providing excellent customer service.

+ I have not had education, training, or experience in performing this task.

+ I have had education or training in how to perform this task but have not yet performed it on the job.

+ I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

+ I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

+ I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

08

What is the single most important factor that must be present in your work environment for you to be successfully and happily employed?

09

What experience do you have with Microsoft Office programs (Microsoft word, excel, outlook, SharePoint, etc.)? Please give concrete examples of how you've used these programs.

Required Question

Employer

County of Nevada

Address

950 Maidu Avenue

Nevada City, California, 95959

Phone

530 265 7010

Website

https://www.nevadacountyca.gov/

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