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Department:

Emergency Services

Start Here. Grow Here. Stay Here.

The Fire Department is excited to announce a new opportunity for an Administrative Assistant to the Office of the Fire Marshal (Administrative Specialist II). This newly created position will play a key role in supporting the daily operations of the Office of the Fire Marshal through advanced administrative, clerical, and technical support. The role includes providing exceptional internal and external customer service, managing data entry and tracking, coordinating office activities, and ensuring efficient communication across teams and with the public.

This is an opportunity to be part of a department that continues to grow and improve, known for its dedication to community impact and public safety. The ideal candidate will be organized, professional, and skilled at building strong working relationships while maintaining a high standard of customer service. If you’re looking to contribute to a meaningful mission and advance your career in a dynamic environment, we encourage you to apply today .

About the Position

In this role, you will support daily operations and customer service functions. This position serves as the central point of contact for internal staff, contractors, and the public, ensuring smooth coordination across inspections, permitting, and billing processes.

Key Responsibilities:

+ Serve as the primary point of contact for the Office of the Fire Marshal, responding to calls, greeting visitors, and directing inquiries to the appropriate staff.

+ Provide customer service and administrative support for Fire Alarm Billing, Fire and Construction Inspections, and Plan Review and Permitting activities.

+ Manage scheduling and calendar coordination in Outlook, prepare travel vouchers, and draft memos, notices, and official correspondence.

+ Create and maintain Excel spreadsheets, Smartsheet files, PowerPoint presentations, and other digital records as assigned.

+ Maintain both digital and physical filing systems, manage office supply inventories, and oversee mail distribution for Fire Marshal personnel.

+ Coordinate with inspectors to ensure effective scheduling and communication with contractors, business owners, and property owners.

+ Support the permitting process by monitoring intake, assigning applications to plan examiners, and assisting with inspection scheduling.

+ Enter and research data using departmental software, including Accela and Mobile-Eyes, and provide user support for these systems.

+ Assist with billing and invoicing related to inspections and false alarm activations, including verifying and updating customer information.

+ Process Public Records Requests and assist management with special projects related to Fire Code enforcement, false alarm follow-up, and data collection.

About the Schedule

Work Hours:

+ Full-time, 40 hours per week.

+ Typical Schedule: Monday - Friday, 08:00 a.m. to 05:00 p.m. ( no weekends! )

As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

About You

To be considered for this role, you must have the following:

+ High School Diploma or equivalent education with 2 to 5 years of clerical, secretarial, and/or computer experience.

+ OR: College coursework in Business from an accredited College or University. (Note: 1 year of college may substitute for 1 year of experience.) ​

+ Valid Florida driver's license by date of hire.

The ideal candidate has the following knowledge, skills, and/or abilities:

Please note that these are not requirements but bonuses for your consideration.

+ 1 (or more) year(s) of experience in a building department, construction industry, or related regulatory environment.

+ Strong communication and relationship-building skills with the ability to interpret and apply policies, procedures, and regulatory requirements.

+ Highly organized and adaptable, able to manage multiple priorities, work independently or collaboratively, and handle complex or sensitive situations with professionalism.

+ Proficient in Microsoft Office (Word, Outlook, Teams, Excel, PowerPoint, Smartsheet) with the ability to learn County systems such as Accela, Workday, SharePoint, and eGenda.

Physical Demands: Employees in this role must occasionally lift and/or move up to 20 lbs.

CJIS Clearance: The successful candidate will be subject to an extensive background check(s) as part of the hiring process.

About Everything Else

Starting Pay Range: $21.85 - $22.50, based on experience.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents (http://www.scgov.net/home/showpublisheddocument/66596/638617478290291353) . You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

+ If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)

Benefits:

+ Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!

+ For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.

+ Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.

+ Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.