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Posting Information

Posting Number2026105

Posting/Functional TitleGrant Senior Secretary

University Pay Plan TitleGrant Senior Secretary

LocationSan Marcos

DepartmentMcNair Scholars

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourceGrant

Monthly Salary$3,554.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ High school diploma or equivalency.

+ Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.

+ Experience with budget management/reconciliations.

+ Ability to develop and maintain accurate and comprehensive records and files.

+ Effective writing and speaking skills.

+ Experience with computer software (Microsoft suite) and database management platforms.

Preferred Qualifications

+ Bachelor’s degree.

+ 1-2 years’ experience in complex secretarial or administrative work in a fast-paced environment.

+ Experience working with federally funded programs or projects.

+ Bilingual candidates with Spanish proficiency.

+ Experience working with excel and or SAP to reconcile budgets, enter Purchase orders, requisitions, and other financial documents.

Job Description

This is a grant funded position with an end date of 08/31/2026. Continuation of this position is contingent upon grant funding.

Reports to the McNair Scholars TRIO Program Director.

The Grant Secretary performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.

May be required to work occasional nights and weekends.

Job Duties

+ Provide administrative support to program staff to include participant recruitment, selection, and service delivery.

+ Assist Director with reconciliation of program budgets. Submit monthly budget reports.

+ Maintain program files and review for completeness.

+ Assist program staff with maintenance of program database.

+ Adhere to and provide feedback on policies and procedures to ensure efficient office/program operations.

+ Perform other duties as assigned.

Additional Information to Applicants

Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting.

Job Open Date10/23/2025

Job Close Date (posting closes at midnight)10/30/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesApplicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/54608

Applicant Document