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Events Manager

Salary

$47,200.00 - $55,000.00 Annually

Location

College of Saint Benedict/Saint John's University - St. Joseph, MN

Job Type

Exempt, Administrative Staff, Full Time

Job Number

02116

Department

Culinary Service - CSB

Opening Date

10/24/2025

+ Description

+ Benefits

Position Summary

Culinary Services at the College of Saint Benedict invites applications for a full-time (1.0 FTE), benefit-eligible position of Events Manager.

Why Join Us?

The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

+ Health, Dental, and Vision Insurance

+ 18 Paid Holidays Annually

+ Generous Vacation and Sick Leave

+ Life and Long-Term Disability Insurance

+ Tuition Remission for Eligible Dependents

+ Employer Contributions to a Retirement Plan

+ Employee Assistance Programwith access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit mycsbsju.edu/jobs.

The Events Manager serves as a main point of contact for external partners in booking, sales, planning and coordinating events held on campus. This role oversees the execution of event logistics such as facility setup, enforcement of facility usage policies, coordination of meeting spaces, summer conference housing, and catering arrangements.

Institutional Inclusion Visioning Statement (https://www.csbsju.edu/deij)

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visitCSBSJU (http://www.csbsju.edu/about) .

The posted wage represents CSB and SJU's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate's experience, qualifications, and skills, and may fall outside of the range indicated.

Responsibilities

+ Manage and coordinate the sales and booking and rental of campus venues to external partners while fostering strong client relationships to drive new and repeat business.

+ Complete contract and facility agreements with external customers while ensuring liability and insurance needs are met.

+ Collaborate with clients to plan comprehensive event details, including catering, room setup, and technology needs, providing a “one-stop shop” experience.

+ Oversee the coordination of event logistics and provide on-site support for assigned events, including room layouts, furniture setup, audiovisual/technology needs, catering arrangements, signage, and day-of troubleshooting.

+ Lead department marketing efforts, including requests for marketing materials, social media presence, website updates, advertising, and engagement in local chamber of commerce activities.

+ Enforce campus event policies and procedures, ensuring risk management and compliance with institutional guidelines.

+ Ensure timely and accurate completion of all required documentation related to events.

+ Collaborate with campus partners to ensure comprehensive event support.

+ Maintain organized records of event requests, confirmations, communications, and outcomes.

+ Support general office functions, including responding to inquiries, and managing event calendars.

+ Hire, supervise, train, mentor, and manage student employees to ensure high-quality performance, professional development, and consistent operational support across campus services.

+ Build and maintain positive relationships with campus departments, constituents, and external stakeholders through attendance at meetings and ongoing communication.

+ Regularly use institutional scheduling and housing software (e.g., EMS, StarRez).

+ Collaborate with Saint John’s University to coordinate and share facilities, optimizing space usage to meet customer needs.

+ Perform other duties as assigned.

Qualifications

Minimum Requirements

+ High school diploma or equivalent.

+ One ore more years of experience in event planning or a related field.

+ Strong organizational and problem-solving skills, with the ability to follow through and meet deadlines.

+ Strong communication skills, including oral, written, and interpersonal abilities to foster collaborative and effective working relationships.

+ Proficient in Microsoft Office Suite or similar software.

+ Ability to exercise independent judgment in approving event requests, resolving scheduling conflicts, and applying policy exceptions when appropriate.

+ Customer-focused with a dedication to exceeding expectations

+ Strong multitasking skills with high attention to detail in a fast-paced environment.

+ Demonstrated time management skills with the ability to prioritize tasks and meet deadlines.

+ Flexibility and adaptability to respond to changing event requirements and client needs.

+ Ability to work a flexible schedule including evening and weekend event coverage as required.

Physical requirements:

+ Ability to perform essential job functions, with or without reasonable accommodations.

+ Requires working at a computer for extended periods, including typing, reading from a screen, and using various software programs essential for the role

+ Mobility to navigate various campus facilities and event venues.

+ Requires working at a computer for extended periods, including typing, reading from a screen, and using various software programs essential for the role.

+ Ability to lift up to 40 pounds, independently or with assistance.

+ Capacity to tolerate varying noise levels and temperature changes, and to stand and walk for extended periods.

+ Proficiency in safely and efficiently operating college vehicles; valid driver’s license required, along with successful completion of college safety training programs, including defensive driving, within one month of hire.

Travel requirements:

+ Some travel between the campuses of the College of Saint Benedict and Saint John’s University.

To Apply

Applications are accepted online by clicking on "Apply.” Candidates are asked to complete the application form and submit a letter of application and resume.

If you require an accommodation to participate in The College of Saint Benedict hiring process, please contact Human Resources at (320) 363-5500 [email protected] (https://www.schooljobs.com/careers/csbsju/jobs/3707920/[email protected]) .

It is the policy of CSB to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. CSB also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict is an Affirmative Action/Equal Opportunity Employer.

The College of Saint Benedict/Saint John's University (CSB/SJU) provides a comprehensive fringe benefit program. This brochure provides a summary of the current benefits offered at the College of Saint Benedict and Saint John's University.

HEALTH INSURANCE

Employees are eligible for coverage in the health insurance plan on the first of the month following date of hire. If you elect medical coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

DENTAL INSURANCE

Employees are eligible for coverage in the dental insurance plan on the first of the month following date of hire. If you elect dental coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

LIFE INSURANCE

CSB/SJU provides a Basic Life and Accidental Death and Dismemberment (AD&D) policy to employees. This insurance is effective on the first of the month following date of hire. The amount of term insurance provided is based on your annual salary.

You may also purchase additional life insurance in increments of one, two, three, or four times your annual salary. There is also a dependent life insurance package available.

LONG-TERM DISABILITY

After one year of benefit eligible employment, CSB/SJU provides disability coverage in the event of an illness or injury that prevents you from working.

VACATION

Paid vacation is accrued based upon FTE and the number of years employed. Vacation is cumulative from year to year to a maximum of 240 hours.

Employees working 100% time receive the following:

Vacation days per year Years employed

16 days 1-10 years

20 days 11+ years

HOLIDAYS

Full-time employees receive 18 paid holidays a year.

FLEXIBLE SPENDING ACCOUNTS

HEALTH SAVINGS ACCOUNT

These plans allow employees to set aside part of their salary on a pre-tax basis to pay for IRS approved expenses.

VISION PLAN

This voluntary plan offers affordable vision coverage for routine eye exams, eyeglass lenses and frames, and contact lenses. Discounts on hearing exams and hearing aids are also included.

TUITION REMISSION

Tuition remission is an educational benefit provided by CSB/SJU. A full-time employee and spouse (if applicable) are eligible for tuition free educational benefits the first full semester after six months of employment. Full time employees may enroll for one undergraduate course per term, which includes summer: up to a maximum of 2 courses per year.

There is also a tuition remission program for dependent children of full-time employees. This program provides a financial resource to a son or daughter for meeting the tuition costs of undergraduate education. Eligibility begins the fall or spring semester following 2 years (24 months) of continuous full-time employment. There are also two consortia programs in which CSB/SJU participate where employees' children may apply for scholarships to attend other colleges/universities.

Tuition assistance is also available at Saint John's Preparatory School for the dependents of full-time employees.

PARENTAL LEAVE

A paid leave (up to 15 days) will be granted to eligible employees upon the birth or adoption of a child, pro-rated based on FTE. New employees are eligible for this benefit after twelve months of employment.

SICK LEAVE

Full-time employees earn up to 9 days of sick leave per year, pro-rated based on FTE.

Sick leave is cumulative from year to year up to a maximum of 720 hours (90 days). Employees may also use accumulated personal sick leave to care for ill family members.

EMPLOYEEASSISTANCE PROGRAM

The Employee Assistance Program (EAP) is a free counseling resource available to

all employees and immediate family members.

RETIREMENT

Defined Contribution Plan

CSB/SJU provides a retirement program for all qualified full-time employees. The program is administered by Teachers Insurance and Annuity Association (TIAA).

Enrollment in the retirement plan will be effective the first day of the month following the date of hire unless the employee elects to opt-out.

The employee/employer contributions are as follows:

Year Employee Contribution CSB/SJU Contribution

1 3% 1%

2 3% 3%

3 3% 5%

4 3% 7%

5 3% 9%

Supplemental Tax Deferred Annuity Plan

In addition to the regular plan, a benefit eligible employee may voluntarily elect to contribute to this plan.

CONTACT INFORMATION

Saint John's University College of Saint Benedict

Human Resources Office Human Resources Office

Quadrangle 127 Main 223

Collegeville, MN 56321 St. Joseph, MN 56374

Phone (320) 363-5500 Phone (320) 363-5500

Fax (320) 363-6092 Fax (320) 363-6092

* Benefits subject to change annually Revised 11/22/24

Employer

College of Saint Benedict/Saint John's University, Order of Saint Benedict

Address

37 South College Ave

Saint Joseph, Minnesota, 56374

Phone

(320) 363-5500

Website

http://www.csbsju.edu/