• Director, Secondary Invoice Review Team

    City of New York (New York, NY)


    Job Description

    APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

     

    The Department of Social Services Accountability Office (DSS-AO) is responsible for supporting the integrity of social services programs administered by the New York City Human Resources Administration (HRA), Department of Social Services (DSS) and Department of Homeless Services (DHS).

     

    DSS-AO maintains the operation of the Office of Audit and Quality Assurance (OAQA), Office of Compliance & Support (OAS), Investigation, Revenue and Enforcement Administration (IREA), Office of Data Security Management (ODSM) and the Vendor Monitoring Office (VMO).

     

    The Vendor Monitoring Office is responsible for setting, monitoring, and modifying agencywide policy for how vendors are managed and held accountable for complying with contractual, regulatory and legal requirements. Within VMO, the Secondary Invoice Review Team conducts real-time secondary reviews on invoices for contracted services provided by DSS/HRA/DHS. SIRT aims to identify and address issues promptly and reduce the millions of dollars in contractual disallowances post audit every year.

    The Vendor Monitoring Office is recruiting for (1) Admin Staff Analyst NM II to function as a Director, Secondary Invoice Review Team who will:

    - Provide guidance and advice to program and agency leadership in the selection and ranking of specific contracts for review based on strategic importance and risk metrics.

     

    - Consult with the agency’s Vendor Monitoring Committee to determine the contracts for review and selects sample size for review.

     

    - Collaborate with the Executive Director to develop the process and parameters for review of each contract under review. Supervise the review of invoices being approved to ensure alignment with Standard/Enhanced Invoice Review Policies.

     

    - Manage the daily operation of the Secondary Invoice Review Team. Oversee the performance and development of subordinate staff, providing guidance, and support as needed to ensure productivity.

     

    - Produce detailed overview reports of findings, by provider and program; highlights key issues and trends in invoice management using DHS/HRA Fiscal manuals and Standard/ Enhanced Invoice Review Policies as guidance.

     

    - Present findings of invoice reviews to ACCO, CAPO, program, Vendor Monitoring Committee and other oversight areas to support decision-making and corrective action planning. Work with program and CAPO to ensure remediations in place align with findings.

     

    Work Location: 151 W Broadway

     

    Hours/Schedule: Monday to Friday 9 am -5 pm.

    ADMINISTRATIVE STAFF ANALYST ( - 1002D

    Qualifications

    1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

    2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $115,000.00

     

    Salary Max: $130,000.00