• WLI Program Assistant

    University of Utah (Salt Lake City, UT)


    Details

     

    **Open Date** 10/27/2025

    **Requisition Number** PRN16486N

    **Job Title** Program Assistants

    **Working Title** WLI Program Assistant

    **Career Progression Track** S00

    **Track Level** S2 - Intermediate

    **FLSA Code** Nonexempt

    **Patient Sensitive Job Code?** No

    **Type** Non Benefited Staff / Student

    **Temporary?** No

    **Standard Hours per Week** 10

    **Full Time or Part Time?** Part Time

    **Shift** Evening

     

    Work Schedule Summary

     

    Varies depending on Spring, Fall, & Summer Semester – primarily Afternoons/Evenings, Some Weekends as needed for events

     

    **Is this a work study job?** No

    **VP Area** President

    **Department** 00480 - Univ Neighborhood Partners

    **Location** Other

    **City** Salt Lake City, UT

    **Type of Recruitment** External Posting

    **Pay Rate Range** 18.00 to 20.00

    **Close Date** 11/10/2025

    **Priority Review Date (Note - Posting may close at any time)** 11/10/2025

    Job Summary

    Program Assistants II

     

    The Westside Leadership Institute ( WLI ) Assistant supports the Institute’s operations, programming, and community engagement on Salt Lake County’s west side. Under the supervision of WLI’s Partnership Manager and UNP Director, the WLI Assistant helps with logistical coordination, communications, participant support, and event preparation, ensuring that WLI’s programs run smoothly and impactfully.

     

    This position is expected to assist across WLI’s core initiatives (e.g., Fundamentals, Workshops, Startups) and community-based work. It is part-time and may occasionally require evening or weekend work for events or community meetings. The work location is based out of the Hartland Partnership Center 1578 W 1700 S Salt Lake City, UT.

     

    Position is grant funded for 2 years and will end at that time. We are working to secure additional funding for continuation.

     

    Learn more about the great benefits of working for University of Utah: benefits.utah.edu

    Responsibilities

    Program Assistant, II

     

    + Assist with day-to-day administrative tasks: document preparation, data entry, filing, scheduling, email correspondence, and maintaining files

    + Support program coordination: help prepare materials for workshops, courses, community meetings, and cohort sessions

    + Set up and clean up venues for in-person events (arranging tables/chairs, signage, name tags, AV equipment)

    + Assist with communications and outreach: updating the website or social media, crafting emails, printing, and distributing promotional materials

    + Track participant registration, maintain participant databases, monitor attendance, and produce simple reports

    + Provide front-line support to program participants: answering phone calls, greeting guests, responding to questions, guiding participants

    + Serve as liaison or support for partners, funders, and stakeholders, as directed

    + Assist with evaluation, feedback collection, and reporting by distributing surveys, gathering responses, and summarizing results

    + Participate in site visits, community meetings, or other fieldwork as needed

    + Help manage supplies, ordering, and inventories for program materials

    + Support special projects, as assigned, including grant reporting, community engagement, or initiative-specific tasks

     

    _Note:_ This job description is not exhaustive. Duties may be added or modified as the needs of WLI evolve.

    Minimum Qualifications

    **EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

    **Program Assistant, II:** Requires at least 1 year of related experience.

     

    Preferences

     

    + Experience working in nonprofit organizations, community-based programs, or leadership development programs

    + Familiarity with the west side stakeholders

    + Experience with social media management, website content editing, or communications tools

    + Grant writing or reporting experience

    + Bilingual skills

    + Driver’s license

     

    Special Instructions Summary

     

    Additional Information

     

    _The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

     

    _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

     

    _The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

     

    _To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

     

    _Director/ Title IX Coordinator_

     

    _Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

     

    _383 University Street, Level 1 OEO Suite_

     

    _Salt Lake City, UT 84112_

     

    _801-581-8365_

     

    [email protected]_

     

    _Online reports may be submitted at_ **oeo.utah.edu**

    _For more information:_

    https://www.utah.edu/nondiscrimination/

    _To inquire about this posting, email:_

    [email protected]

     

    _or call 801-581-2300._

     

    _The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

     

    _This position may require the successful completion of a criminal background check and/or drug screen._

     

    _https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._