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Position Summary: The Field Admin provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the field office manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Field Admin plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people this position will be located fully on site.

Key Responsibilities

+ Essential Responsibilities: Supply Management: Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.

+ Meeting & Calendar Coordination: Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.

+ Visitor Coordination: Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.

+ Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.

+ Event Support: Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.

+ Onboarding Assistance: Support the onboarding process for new hires, internal transfers, and consultants.

+ Timesheet Management: Collect and file employee timesheets in a timely and organized manner.

+ General Administrative Support: Assist office staff with various requests and administrative tasks to support overall efficiency.

+ Assist in tracking drug testing and safety orientation paperwork.

+ Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.

+ Assist with maintaining office supplies needed for the job.

+ Organize and lead the site security and badging administrative process.

+ Organize and lead project daily diaries, meeting minutes, and other assignments.

+ Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications:

Professional Experience and Education

+ High school diploma or GED required.

+ Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

+ Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams), and have a general understanding of working within a computer network.

+ Must be an accurate and proficient typist (at least 45-wpm).

+ Ability to work well and maintain a cooperative attitude through high-pressure situations.

+ Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.

+ Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.

+ Ability to work well in a large professional setting. Patience and professionalism are essential.

+ Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical and Mental Requirements:

+ Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.

+ Must be able to climb stairs: 5% of day.

+ Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.

+ Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.

+ Hearing: Sufficient to hear conversational levels in person and over the telephone.

+ Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.

+ Lift/Carry: Up to 40lb – Minimal.

+ Bending/Twisting: Minimal.

+ Kneeling/Crouching/Crawling: Minimal.

+ Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

About Us

Hoffman is building a diverse company, and we welcome all candidates to apply.

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon’s Hayward Field.

Our company has been in business for almost a century, but we’re not stuck in the past. We encourage innovation, and we welcome diversity.

Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.

You’ll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.

The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here.

We’re looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website (https://www.hoffmancorp.com/careers/) , and, if you like what you see, apply today.

About the Team