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Description for Internal Candidates

The Executive Assistant supporting President, AHS of Chilton Medical Center

Responsible for leading and directing the administrative needs of the leader to whom s/he provides supports and is accountable for specific functional work products of the department. Applies forward thinking and works independently with little to no supervision. Demonstrates a high degree of business acumen, sound judgment and discretion in decision-making, problem-solving and project management in a fast-paced, high-performance environment. Models a high level of sophistication, confidentiality and integrity due to the highly sensitive nature and/or complexity of the work and associated interactions. Acts as a role model to peers fostering teamwork, collaboration, and integration among team members and leaders.

Principal Accountabilities:

+ Provides global administrative support primarily to the President , AHS of Chilton Medical Center Exercises discretion and independent discernment on key issues while assisting the Senior Leader with the execution of daily activities, including handling a complex and dynamic global calendar and related logistics, coordinating domestic and international travel and processing expense reports etc.

+ Provides global administrative support.

+ Exercises discretion and independent discernment on key issues while assisting the Senior Leader with the execution of daily activities, including handling a complex and dynamic global calendar and related logistics; coordinating domestic and international travel and processing expense reports

+ Manages and schedules meetings and appointments, plans participation, provides onsite coordination, technical support, and tracking of action items

+ Anticipates needs and proactively assembles the appropriate people and resources to solve problems

+ Manages contacts for the Leader, understands their priorities, and keeps track of communications and needs

+ Fields incoming requests; exercises strong judgment and discretion with highly confidential information interacting with top-level contacts on highly sensitive information necessitating considerable use of tact, reasoning skills and diplomacy, and communicating and interacting with internal stakeholders, external customers, internal and external partners, media and vendors

+ Leads, drives and executes on various team events, socials, offsite meetings, etc.

+ Works multi-functionally to ensure communication is efficient and clear between teams

+ Coordinates logistics for visitors

+ Prioritizes assignments and tasks with minimal direction and has authority to delegate as appropriate.

+ May perform a variety of other administrative duties such as processing invoices, vouchers, purchase orders, human resources, and budgets.

+ Manages and schedules meetings and appointments, plans participation, provides onsite coordination, technical support, and tracking of action items.

+ Assists in problem resolution by anticipating needs and proactively assembles the appropriate people and resources to solve problems.

+ Manages the leaders' contacts, understands their priorities, and keeps track of their communications and needs.

+ Fields incoming requests and exercises strong judgment and discretion while dealing with highly confidential information and while interacting with top-level contacts, internal stakeholders and external parties on highly sensitive information necessitating considerable use of tact, reasoning skills and diplomacy.

+ Leads and drives various team events, socials, offsite meetings, etc.

+ Works multi-functionally to ensure clear and efficient communication between various teams, i.e… AH Maternal Child division

+ Coordinates logistics for visitors.

+ Performs other related duties as assigned

Qualifications for Internal Candidates

Required:

+ Associate degree in in business, business management, health care administration or a related field.

+ Must have strong organizational skills and be able to readily shift and adapt to changing priorities and demands.

Preferred:

+ Bachelor's degree in business, business management, health care administration or a related field.

+ Experience supporting a global, in demand leader with a high volume of travel.

+ Strong knowledge of organizational management

+ Must possess relevant experience and strong knowledge scheduling

+ 7+ years of leadership support for C-Level

Required:

+ Associate degree in in business, business management, health care administration or a related field.

+ Must have strong organizational skills and be able to readily shift and adapt to changing priorities and demands.

Preferred:

+ Bachelor's degree in business, business management, health care administration or a related field.

+ Experience supporting a global, in demand leader with a high volume of travel.

+ Strong knowledge of organizational management

+ Must possess relevant experience and strong knowledge of customer service and people skills

+ Powerpoint, excel, word and all areas of google forms / computer experience and efficiency

+ 7+ years of leadership support for C-Level

At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

+ Morristown Medical Center, Morristown, NJ

+ Overlook Medical Center, Summit, NJ

+ Newton Medical Center, Newton, NJ

+ Chilton Medical Center, Pompton Plains, NJ

+ Hackettstown Medical Center, Hackettstown, NJ

+ Goryeb Children's Hospital, Morristown, NJ

+ CentraState Healthcare System, Freehold, NJ

+ Atlantic Home Care and Hospice

+ Atlantic Mobile Health

+ Atlantic Rehabilitation

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

+ 100 Best Companies to Work For ® and FORTUNE® magazine for 15 years

+ Best Places to Work in Healthcare - Modern Healthcare

+ 150 Top Places to work in Healthcare - Becker's Healthcare

+ 100 Accountable Care Organizations to Know - Becker's Hospital Review

+ Best Employers for Workers over 50 - AARP

+ Gold-Level "Well Workplace": Wellness Council of America (WELCOA)

+ One of the 100 Best Workplaces for “Millennials” Great Place to Work® and FORTUNE® magazine

+ One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine

+ Official Health Care Partner of the New York Jets

+ NJ Sustainable Business

Located in Pompton Plains, New Jersey, Chilton Medical Center has been ranked the top mid-sized hospital in NJ for six years in a row, according to Castle Connolly. The Leapfrog Group gave us an "A" Hospital Safety Grade and we've received the Lifeline Bronze Receiving Quality Achievement Award from the American Heart Association. In addition, The Joint Commission recognized us as a Primary Stroke Center. We were awarded the American Heart Association/American Stroke Association’s Get With The Guidelines®-Stroke Gold Plus Quality Achievement Award with Target: Stroke Honor Roll Elite. We achieved Magnet® recognition from the American Nurses Credentialing Center. ANCC’s Magnet Recognition Program® identifies superior quality in nursing care and is the highest national honor for nursing excellence.

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:

Team Member Benefits

+ Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)

+ Life & AD&D Insurance.

+ Short-Term and Long-Term Disability (with options to supplement)

+ 403(b) Retirement Plan: Employer match, additional non-elective contribution

+ PTO & Paid Sick Leave

+ Tuition Assistance, Advancement & Academic Advising

+ Parental, Adoption, Surrogacy Leave

+ Backup and On-Site Childcare

+ Well-Being Rewards

+ Employee Assistance Program (EAP)

+ Fertility Benefits, Healthy Pregnancy Program

+ Flexible Spending & Commuter Accounts

+ Pet, Home & Auto, Identity Theft and Legal Insurance

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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.