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Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

Provides budget, accounting, and financial support to the Director of Fiscal Planning and Analysis (OFPA) as well as to the Assistant Director of OFPA. Serves as the primary person within OFPA for entering data from various source documents into the University’s ERP system(s). Assists the University community with budget and other financial issues. Confers with and supports the Director and Assistant Director in developing the University’s annual operating budgets, while maintaining strong, positive working relationships with departmental units. Reconciles various accounts, preparing standard and ad hoc reports, finding solutions to problems, and assisting with other special financial projects.

Primary Duties and Responsibilities

+ Reviews internally generated source documents (majority of which are PAF’s) for accuracy and completeness and enters data into the University’s ERP system(s) frequently under deadline pressure.

+ Communicates and collaborates with Human Resources and various other departments across the University as required to ensure accurate, complete and timely entry of data. Investigates and resolves questions and inconsistencies about data shown on internally generated documents. Assists with researching and resolving issues related to payroll budget check errors. Analyzes the processes and the flow of information and makes recommendations to the Director to improve efficiency.

+ Processes and coordinates all temporary and permanent budget revisions.

+ Assists the director and assistant director in the financial processes related to preparation of the annual budget request and annual operating budget, the outcome of which is the University’s Annual Budget (AOB) and the Mississippi Budget Request (MBR), required submissions of the IHL Board and the Legislative Budget Office (LBO).

+ Tracks and manages property inventory, supply inventory, copier contract/maintenance schedules for Office of Fiscal Planning and Analysis as well as reconciliation of OFPA’s Monthly Detail (MDR) report(s).

+ Prepares and analyzes weekly, monthly and annual financial reports. Assist in general accounting and financial analysis functions and also creates and enters General Ledger journal entries as needed.

+ Performs other duties as assigned.