• Manager, Operations

    Texas A&M University System (Galveston, TX)


    Job Title

     

    Manager, Operations

     

    Agency

     

    Texas A&M University at Galveston

     

    Department

     

    Administration & Aux Services

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    Galveston, Texas

     

    Job Type

     

    Staff

    Job Description

    A Glimpse of the Job

     

    The Manager, Operations will have responsibility for a variety of tasks within Admin Aux and will be expected to work independently and with minimal supervision. Areas include support AVP's monitoring of all ACDA, PHPL and AUXS1 accounts, campus utilities coordination, room reservations, concessions/commissions management, maintenance and management of the Campus Security Authority list for Clery compliance and support deferred maintenance reviews.

    Essential Duties/Tasks

    + Campus Utilities - Manages campus utility coordination to include setup/transfer/termination of services, maintaining the campus utility spreadsheet, appropriating payments across correct accounts, billing external users and verifying payments have been received.

    + Room reservations - Oversees all room reservations in Aggie Special Events Center and Waterfront Pavilion throughout the year and, during the summer months, adds 3rd party room reservation space of all campus spaces to oversight. Room coordination to include room scheduling, billing (internal and external groups) and verification of payments.

    + Account support - Assist Associate Vice President with monitoring of all ACDA, PHPL and AUXS1 accounts to include reconciliation and purchasing card allocations. Attend business manager meetings.

    + Concessions/Commissions - Management to include serving as primary point of contact for beverage/snack vendor, ensuring vendor payments comply with agreements, processing vendor payments (when necessary), conducting site walks of equipment and serving as primary point of contact for service.

    + Campus Security Authority - Maintain and coordinate Campus Security Authority list for Clery Act compliance. This task requires regular review and update of the list and coordination with Human Resources to ensure training is assigned and completed timely.

    + Deferred Maintenance - Handles the review and updating of the campus deferred maintenance list to include review of repair work to determine if the work needs to be removed from the list and added to the annual list of deferred maintenance, including total dollar amount to be tracked.

    + Other - Administrative duties will include billing for parking administration and supporting the Associate Vice President with account balances, scheduling appointments and handling phone calls. Serve as creator in AggieBuy. Other duties as assigned.

     

    What you need to know

     

    Salary: Compensation will be commensurate to selected hire’s experience.

     

    Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

    Required Education and Experience:

    + Bachelor's degree in applicable field or equivalent combination of education and experience.

    + Five years of related experience

    Preferred Qualifications

    + Strong understanding of Microsoft Office products, including Excel

    Knowledge, Skills, and Abilities

    + Ability to multitask and work cooperatively with others.

    + Knowledge of word processing and spreadsheet applications

    Other Requirements and Factors

    + This position is security sensitive

    + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

    + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

     

    Who we are

     

    We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

     

    Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.