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Administrative Assistant 1 - CYFS

Posting Begin Date: 2025/10/27

Posting End Date: 2025/11/10

Category: Administrative Asst

Work Type: Full Time

Minimum Salary: 16.81

Maximum Salary: 17.90

Pay Rate Type: Hourly

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

Applications will be accepted through 4:59 PM MST on the posting end date .

The Idaho Department of Health and Welfare’s Division of Family and Community Partnerships is seeking a dynamic and detail-orientedAdministrative Assistant 1to provide administrative and project support to the Service Integration Team and to the Division as a whole. This is a full-time, permanent position based inBoise. We are looking for a candidate who thrives in a fast-paced, team-oriented environment, can balance a variety of priorities, and has excellent communication, organizational, and problem-solving skills. The ideal candidate will bring strong administrative experience, financial record-keeping abilities, and proficiency with Microsoft Office applications.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

+ We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit at retirement.

+ 11 paid holidays

+ Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)

+ Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)

+ Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)

+ 2 voluntary supplemental retirement plans including both pre-tax and Roth options

+ Deferred compensation plan

+ Life insurance for self, spouse, and children

+ Short and long-term disability insurance

+ Flexible Spending Accounts (FSA)

+ Wide variety of training opportunities

+ Some positions offer flexible hours and/or telecommuting

+ Additional perks and discounts (https://www.regence.com/producer/tools-for-members/advantages-discounts) available through medical provider

+ Public Service Loan Forgiveness (PSLF) Eligibility (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

+ Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EXAMPLE OF DUTIES:

+ Perform a wide variety of administrative and secretarial functions to support the Service Integration team and Division leadership.

+ Coordinate non-routine clerical activities and provide administrative support for projects and initiatives.

+ Draft and edit correspondence, memos, and other business documents with minimal supervision.

+ Compile, research, and analyze information from multiple sources to prepare clear, accurate reports.

+ Utilize a variety of software and databases to create, process, and maintain administrative records containing technical information and complex formats.

+ Organize data and manage databases to support division operations and reporting.

+ Coordinate activities requiring complex logistical arrangements, including scheduling meetings and conferences, and arranging travel for out-of-area participants.

+ Serve as a liaison between the division and internal/external stakeholders, vendors, and partners.

+ Interpret and respond to inquiries regarding department services, policies, and procedures with excellent customer service.

+ Prepare and process financial transactions such as credit card transmittals, billing, purchasing card reviews, and other bookkeeping records; work with vendors and the financial unit to ensure accuracy and compliance with accounting procedures in addition to creating and tracking vendor payments in a timely and efficient manner.

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

+ Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.

+ Good knowledge of gathering and compiling data.

+ Good knowledge of balancing and coordinating a workload for multiple projects.

To meet these minimum qualifications, you must have the following:

+ One year of work experience performing a wide variety of office support functions as the predominant responsibility of the job; OR successful completion of the core requirements for an Associate (A.A.) degree in an office administration course of study or equivalent.

+ At least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.

+ At least 1 year of work experience gathering information from a variety of sources to collect and compile requested information and requires a good knowledge of services, operations, or programs.

+ At least 1 year of office work experience which require balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors.

+ At least 1 year of office experience using word processing software to format a variety of business documents; OR recent word processing training coupled with at least 6 months’ experience performing word processing in a business office setting.

+ At least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.

Learn About a Career with DHW (https://healthandwelfare.idaho.gov/about-dhw/dhw-careers)

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [email protected] (http://[email protected]/)

PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.