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Job Title: Proposal Coordinator

Job Description

We are seeking a skilled and motivated Proposal Coordinator to join our team. The successful candidate will coordinate, produce, and execute responses to various Request for Qualifications (RFQs) and Request for Proposals (RFPs) with differing levels of complexity. This role involves collaborating with the Marketing Director to enhance the quality of design and writing in our proposals, aiming to increase our overall success rate.

Responsibilities

+ Coordinate the production and execution of proposal responses to RFQs and RFPs.

+ Collaborate with the Marketing Director to elevate the quality of design and writing for proposal submissions.

+ Write, edit, and manage resumes/CVs and project descriptions.

+ Research, write, and post updates on all social media platforms.

+ Represent the firm at trade shows and professional organization conventions.

+ Undertake additional administrative tasks as assigned.

Essential Skills

+ Bachelor's Degree in Communications, English, or a related field.

+ 1-3 years of experience within an AEC firm or related industry experience.

+ Proficiency in Adobe Suite, including but not limited to Adobe InDesign and Adobe Photoshop.

+ Strong writing skills and experience in creating proposals.

+ Experience with PowerPoint and managing proposal documents.

Additional Skills & Qualifications

+ Experience working within the construction industry or related fields is advantageous.

Work Environment

The role requires working in an office setting. The company is known for its award-winning, high-profile projects across the United States, with headquarters in New Jersey and offices in New York City and Florida. The organization values progressive design solutions that enhance the human experience and emphasizes collaboration to achieve client satisfaction.

Pay and Benefits

The pay range for this position is $80000.00 - $90000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mountainside,NJ.

Application Deadline

This position is anticipated to close on Nov 8, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.