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Description

Accounts Payable Clerk

The Accounts Payable Clerk is responsible for processing and maintaining accurate records of invoices, payments, and vendor information for both the organization and its associated funds. This role ensures accuracy and appropriate documentation of all expenses paid, facilitates timely and accurate payments, maintains proper filing, and ensures compliance with internal policies and applicable city, state, and federal regulations. The position reports to the Manager of Accounting and the Director of Finance.

General Responsibilities:

+ Receive all vendor invoices and forward to the appropriate Director/Manager for approval.

+ Review and process approved invoices, member expense reports, and check requests in a timely manner.

+ Prepare and process weekly check runs and electronic transfers.

+ Maintain vendor files to ensure current W-9s and contracts are up to date, including electronic system scanning.

+ Coordinate with vendors regarding inquiries about payments or discrepancies.

+ Assist with month-end close process by preparing accruals.

+ Prepare and distribute annual 1099 forms to vendors.

+ Assist with the preparation of the annual LM-2 filing to the Department of Labor, including reviewing transactions to ensure proper classifications.

+ Provide requested documents during annual audits.

+ Support the accounting team and organization with additional tasks as needed.

If you are interested in learning more about this opportunity, please contact Mary Christman or Gabrielle Maisonet at (518) 462-1430. We look forward to speak with you!

Requirements • Proven experience in accounts payable or a similar financial role.

• Strong knowledge of invoice processing, coding, and payment procedures.

• Proficiency in handling check runs and electronic payment systems.

• Familiarity with month-end closing processes and accrual preparation.

• Experience maintaining vendor records and ensuring compliance with W-9 and 1099 requirements.

• Excellent organizational and time management skills with attention to detail.

• Strong communication skills to effectively interact with vendors and internal teams.

• Proficiency in accounting software and basic office tools such as Excel.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .