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Job Title: Purchasing Assistant

Job Description

We are seeking a proactive and detail-oriented Purchasing Assistant to support our Purchasing Manager and project management team. This role is ideal for someone organized, communicative, and eager to contribute to daily operations. The Purchasing Assistant will handle a mix of purchasing coordination, customer service communication, and general office support to help keep projects running smoothly and on schedule.

Responsibilities

+ Assist the Purchasing Manager with daily purchasing activities, including preparing and following up on purchase orders.

+ Monitor and respond to emails daily, ensuring timely communication with vendors, project managers, and internal teams.

+ Coordinate with Project Managers to confirm delivery dates, lead times, and order status for materials purchased for their projects.

+ Track incoming materials, address missing or delayed items, and help find quick solutions for urgent project needs.

+ Communicate with vendors to confirm pricing, availability, and shipping updates.

+ Maintain accurate records of purchases, deliveries, and correspondence.

+ Provide general administrative support, including answering phones, ordering office supplies, scanning, filing, and data entry.

+ Assist with travel and hotel bookings as needed.

+ Collaborate with logistics and accounting departments to support efficient operations.

+ Perform other related tasks as assigned.

Essential Skills

+ Proficiency in Microsoft Office (Excel, Outlook, Word)

+ Experience with purchase orders and vendor management

+ Strong written and verbal communication skills

+ 1-3 years of experience in purchasing, administrative support, or a customer service role

+ Ability to handle multiple email threads and follow up promptly

+ Excellent problem-solving abilities and sense of urgency when dealing with time-sensitive matters

+ Highly organized, reliable, and team-oriented

Additional Skills & Qualifications

+ High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

+ Experience with ERP systems is a plus

+ Bilingual skills are advantageous

Work Environment

The position is fully onsite with a business casual dress code. We offer a supportive and collaborative work environment, providing the opportunity to learn and grow within purchasing and operations. Our competitive salary and benefits package further enhance the attractiveness of this role.

Job Type & Location

This is a Contract to Hire position based out of Englewood, New Jersey.

This position is urgently hiring - If interested, please submit your updated resume along with your availability for a 5-minute call to kvespia @astoncarter.com

Pay and Benefits

The pay range for this position is $23.55 - $29.80/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Englewood,NJ.

Application Deadline

This position is anticipated to close on Nov 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.