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Administrative Assistant 5

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Administrative Assistant 5

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

DED-2025-13

Department

LED-Office of the Secretary

Opening Date

10/27/2025

Closing Date

11/1/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

At LED, our mission is to cultivate jobs and build meaningful economic opportunity for the people of Louisiana - LED is modernizing its organizational structure to operate at the highest levels, proactively and comprehensively supporting the state’s existing business ecosystem, and aggressively competing to attract new ones. LED is Positioning Louisiana to Win by transforming its work culture and delivering economic development results at the speed of business.

The Administrative Assistant 5 for LED FastStart provides essential programmatic and administrative support to the LED FastStart program, with a primary focus on supporting the Senior Director Training and Development. The position ensures efficient coordination of daily operations, logistical support for meetings and travel, document preparation, and communication flow within the FastStart team. This role requires a high level of discretion, independence, and initiative in handling sensitive information and interacting with staff, clients, contractors, and external partners.

An ideal candidate should possess the following competencies:

+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ Acting Decisively:The ability to make decisions quickly and effectively.

+ Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.

+ Demonstrating Business Acumen:The ability to understand how the organization operates to achieve its objectives.

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .

Job Duties and Other Information

Job Duties:

As an Administrative Assistant 5, you will be essential in assisting the FastStart Team on the day-to-day operations. In this role, you will:

+ Provide direct administrative support to the Senior Director, Training and Development, LED FastStart staff, and project managers.

+ Manage calendars, schedule appointments, screen calls, take messages, and ensure timely communication and follow-up.

+ Coordinate and arrange travel, obtain approvals, and submit travel authorizations and expense reports.

+ Prepare letters, reports, meeting materials (agendas, handouts, binders), and offer technical support for presentations; attend selected meetings and record/transcribe minutes.

+ Provide logistical support for internal/external meetings, client and prospect visits, and maintain organized files and records.

+ Maintain purchasing card records and ensure compliance with procurement policies; route incoming correspondence to appropriate staff.

+ Serve as liaison with internal administrative departments (Human Resources, Fiscal, Information Systems).

+ Perform data entry and maintain accuracy in the training database; assist with contract and amendment preparation as needed.

+ Support time and attendance reporting and offer high-level executive/administrative assistance, including schedule coordination and document handling.

+ Assist with program-wide administrative functions, special projects, and initiatives; help maintain a professional, welcoming environment for staff, partners, and visitors.

+ Serve as back-up to the front desk receptionist when necessary.

Louisiana Economic Development is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

Position Specific Details:

Appointment Type:Probational, Promotional, or Job Appointment

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

If you have any questions, please contact:

Dawn Thibodeaux

Human Resources Director

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ I have no experience and/or am uncomfortable accepting direction

+ I have limited experience or require assistance to accept direction

+ I can accept direction

+ I can accept directions and help others improve their ability to accept direction

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ I have no experience and/or am uncomfortable acting decisively

+ I have limited experience or require assistance to act decisively

+ I can act decisively

+ I can act decisively and help others improve their ability to act decisively

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

06

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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