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Fiscal Administrative Assistant - Accounting Tech III

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Fiscal Administrative Assistant - Accounting Tech III

Salary

$55,944.00 - $66,120.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

FAA00814-10/27/25

Department

Department of Public Health & Environment

Division

Office of HIV/STI/Viral Hepatitis

Opening Date

10/27/2025

Closing Date

11/4/2025 11:59 PM Mountain

FLSA

Determined by Position

Max Number of Applicants

50

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 Cherry Creek Drive South, Denver, CO 80246

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Thisposition is ONLY open to current Colorado state residents.

This position is a hybrid position.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical conditions related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

IMPORTANT NOTE: This is a TERM-LIMITED position and funding cannot be guaranteed beyond 09/30/2026 . The incumbent in this position must be willing and able to resign on this date or when funds run out, whichever comes first.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Please Note - As of August 27, 2025, a hiring freeze is in effect for the Colorado Executive Branch. State agencies will be allowed to finalize the hiring process only if a position has been posted by August 26, 2025. Any positions that are posted after August 26, 2025 have been either exempted from the hiring freeze or have been approved for a waiver and the hiring process may proceed.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD.....Make a REAL difference . . . and join us in serving our communities advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.

Our mission… is to advance Colorado's health and protect the places we live, work, learn, and play.

Our vision… is to create a healthy and sustainable Colorado where current and future generations thrive.

In addition to free parking, access to RTD bus lines, Cherry Creek bike path and flexible working arrangements, click the link below to review additional benefits and perks!!! https://cdphe.colorado.gov/careers

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

The referral list generated by this position announcement may be used to fill multiple position vacancies and may be extended.

The Colorado Department of Public Health and Environment (CDPHE) serves Coloradans by providing high-quality, and cost-effective public health and environmental protection services that promote healthy people in healthy places. Staff members focus on evidence-based best practices in the public health and environmental fields and play a critical role in educating people in Colorado so they can make informed choices. In addition to maintaining and enhancing our core programs, the Department continues to identify and respond to emerging issues affecting Colorado's public and environmental health.

Description of Job

The Work Unit :

The Office of STI/HIV/VH is committed to high-quality services, innovative public health practice and community partnerships. We work to ensure quality and medically accurate STI/HIV/VH related prevention, care, and treatment services for all people in Colorado. Functions include public health surveillance of STI/HIV/VH; followup of people newly diagnosed with a STI/HIV/VH to ensure adequate treatment and referrals to care; access to care, partner’s services, and treatment as appropriate; developing comprehensive prevention programs; and conducting program evaluation to enhance the use of STI/HIV/VH data to direct prevention and care activities. The Office of STI/HIV/VH is committed to disrupting inequities and operates on the belief that all people across the state should have equitable opportunities to live healthy lives.

The Office ofSTI/HIV/VH Fiscal Unit strives to promote the financial integrity, transparency, and operational efficiency of the Office through good stewardship of public resources and providing innovative approaches and solutions to financial operations and challenges. The Office of STI/HIV/VH is committed to disrupting inequities and operates on the belief that all people across the state should have equitable opportunities to live healthy lives.

What you will be doing

The position serves within the Fiscal Unit of the Office of STI/HIV/Viral Hepatitis. This position supports a range of fiscal tasks, including both pre-award and post-award activities. Pre-award responsibilities includes supporting document collection, tracking, and record-keeping. Post-award duties involves supporting preparing reimbursement documentation, processing payments for goods and services.

Job Duties:

Accounts Payable & General Support

+ This position provides essential support to the Staff Accountant in performing a variety of financial tasks for the Office.

+ Review and processing of financial transactions to ensure compliance with Generally Accepted Accounting Principles (GAAP), state fiscal rules, and departmental policies and procedures.

+ This position assist the Staff Accountant with recording, correcting, and reconciling accounting entries related to payments, reimbursements, and vendor setup, and payment verification.

+ Evaluate & reports on monthly expenditures against budget allocations, maintaining internal fiscal tracking systems, and preparing post-award materials for unit projects.

+ Manages the use of unit Fleet Vehicles

+ Attends meetings to provide clear explanations to improve understanding among non-fiscal staff.

+ Updates the internal fiscal trackers.

Contract Management & Procurement Support

+ Manages procurement processes, including documented quotes, Requests for Proposals (RFPs), and applications, compliance with established procedures.

+ Tracks contract start and end dates, supporting program managers with coordinating extensions, amendments, or closures as needed.

+ Maintains contract records and ensuring compliance with record retention policies.

+ Ensures documents are complete and accurate for efficient processing of contract requests.

+ Identifies and reports contract status throughout the approval process and notifies contractors and program staff of fully executed contracts and purchase orders.

+ Coordinates with the Contract Administrator and the Procurement Service Unit.

+ Support the unit’s Contract Administrator by preparing and assembling internal and external routing forms, CORE and CMS documents, Personal Service Certification forms, and justifications as needed.

+ Facilitates consultation meetings and support the drafting and processing of procurement agreements.

Training and Professional Development

+ This position is guided to complete department level training offered by the contract and procurement team, State Purchasing and Contract Office, Central Accounting and other offered by community and funding partners to strengthen their knowledge and skill set in Public Health, Finances and Grant Administration.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only:

Three (3) years of relevant experience in human services or accounting (such as financial reconciliations, accounts payable, accounts receivable, preparing monthly financial statements, and preparing or reviewing journal entries), or other closely related experience in an occupation related to the work assigned to this position.

OR:

Education and Experience:

A combination of related education from an accredited institution in A ccounting, Finance, Public Health , Business Administration, or a field of study closely related to the work assignment. AND/OR Relevant experience in human services or accounting (such as financial reconciliations, accounts payable, accounts receivable, preparing monthly financial statements, and preparing or reviewing journal entries), or other closely related experience in an occupation related to the work assigned to this position equal to three (3) years.

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.

A copy of your unofficial (or official) transcript OR a copy of your official diploma is required by the application deadline. You must attach this transcript or diploma to your application electronically.

NOTE: Click on the link hereHow to Apply (https://youtu.be/vUwZiY6G24U) to submit a complete application that documents your work history giving details of your qualifications, including how your experience aligns with the minimum and preferred qualifications for this position when listing your work history.

Preferred Qualifications:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

+ Relevant experience with the State of Colorado.

+ Google & Excel Spreadsheet Experience - formulas (i.e v-lookup, SUMIF), creating pivot tables

+ Prior Colorado procurement experience

+ Experience working with budget, accounts and receivables

+ At least six (6) months of CORE (Colorado Operations Resource Engine) experiences

+ Strong conceptual knowledge of theory, principles and practices of Accounting.

+ Experience using Microsoft Excel including ability to do pivot tables and data analysis.

+ Experience with fiscal monitoring and tracking.

+ Experience applying laws and regulations to complete processes.

+ Attention to detail.

+ Strong written communication skills

+ Ability to prioritize work, including planning and organizing work assignments effectively.

+ Excellent customer service skills.

Conditions of Employment:

+ Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

+ Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

+ Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

+ This is a term-limited position. Funding cannot be guaranteed beyond 9/30/2026. The incumbent in this position must be willing and able to resign on this date or when funds run out, whichever comes first.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Supplemental Information

A complete application packet must include:

+ A completed State of Colorado application.

+ A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.

+ If using education to qualify, a copy of your college/university transcripts or diploma. Transcripts or diploma must be attached to your colorado.gov/jobs application. (unofficial transcripts copy acceptable)

+ If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

+ All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

+ If you submit more than one application, before the closing deadline, only the most recent application submitted will be used in the recruitment process.

+ All applications and materials are considered final when the posting has closed.

+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

+ A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

You must currently reside and be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at [email protected] or call 303-692-2060, option 5.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

CDPHE-Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

+ Yes

+ No

02

CDPHE-A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?

+ Yes

+ No

03

CDPHE: If you are a current or previous State of Colorado classified employee, please provide your Employee Identification Number (EID) in order to verify your current or previous employment. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. Type N/A if you are not a current or previous state employee.

04

CDPHE-This is a term-limited position and employment cannot be guaranteed beyond 09/30/2026. Do you accept this condition of employment?

+ Yes

+ No

05

CDPHE- A complete application packet requires Experience, Cover Letter, Transcript(s)/Diploma and/or DD214 (if veteran). Did you attach the requirements that apply to you? -- Experience listed within the Work Experience section of your application that describes how your experience aligns with the minimum qualifications, preferred qualifications, and/or job responsibilities of this position. "See Resume" will not be accepted. -- A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position. -- If using education to qualify, a copy of your college/university transcripts OR a copy of your official diploma. Transcripts/Diploma must be attached to your application. -- If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

+ Yes

+ No

06

Describe a time you worked on a team and discovered an error. How did you identify it, what actions did you take to resolve it, and what did you learn from the experience?

07

Please describe your experience using Excel or Google Spreadsheets to manage good/service accounts.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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