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Posting Information

Posting Number2026109

Posting/Functional TitleAdministrative Assistant I

University Pay Plan TitleAdministrative Asst I

LocationSan Marcos

DepartmentProcurement and Strategic Sourcing

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$2,833.33

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

The candidate must meet the required qualifications:

+ Communicate effectively in both verbal and written formats.

+ Work collaboratively within a team and independently as needed.

+ Demonstrate strong organizational skills and attention to detail.

+ Exhibit excellent reading and listening comprehension skills to process complex procurement information accurately.

+ Manage multiple tasks simultaneously and consistently meet deadlines.

+ Provide exceptional customer service and proactively troubleshoot departmental needs.

+ Answer and manage a multi-line telephone system while maintaining professional phone etiquette.

+ Operate a personal computer using Microsoft Windows and Office applications, specifically Outlook, Excel, and Teams.

+ Work on-site in the office with mandatory attendance during scheduled hours.

+ Be available to work outside of normal business hours during peak periods when required.

+ Perform all duties in an environment illuminated by fluorescent lighting.

+ Ability to perform sedentary work with occasional lifting of up to 10 pounds, including assisting with files and event support.

Preferred Qualifications

+ Familiarity with procurement policies and procedures.

+ Experience using SAP and TSUS Marketplace or similar electronic procurement systems.

+ Up to two years of experience in customer service or related administrative roles.

Job Description

The Administrative Assistant I in Procurement at Texas State University provides essential support to departmental operations by organizing documentation, facilitating purchasing activities, managing phone coverage, and coordinating events. This is a full-time, on-site position, Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Job Duties

Office Operations

+ Greet and direct visitors, ensuring compliance with campus and office protocols.

+ Answer telephone calls, respond to inquiries, transfer calls, and accurately take and deliver messages.

+ Review and distribute emails, departmental mailbox messages, and incoming mail/packages.

+ Monitor inventory levels, maintain office supplies, and coordinate internal orders.

+ Support daily operational procedures for the Procurement office to include meeting scheduling.

+ Communicate professionally with vendors/suppliers to clarify order specifics, compliance questions, and delivery matters.

Procurement Support

+ Review incoming procurement requests, verify purchase details, and ensure requisition completeness from end users.

+ Communicate clearly and effectively with campus departments and vendors to support prompt, accurate, and compliant procurement activities.

+ Prepare, review, and submit procurement requests in TSUS Marketplace.

+ Assist with Purchase Order closures.

+ Manage and organize procurement records, maintain files for acquisitions and vendor documentation.

+ Provide in-office administrative support for Procurement & Strategic Sourcing staff.

Additional Information to Applicants

Job Open Date10/27/2025

Job Close Date (posting closes at midnight)10/31/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/54031

Applicant Document