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Job Title: Administrative Coordinator

Position Summary

The Administrative Coordinator plays a vital role in maintaining efficient office operations and supporting organizational functions. This position involves managing schedules, coordinating meetings, handling communications, maintaining records, and assisting with budget tracking. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities

+ Coordinate and manage daily administrative tasks across departments to ensure smooth operations.

+ Schedule meetings, appointments, and travel arrangements for staff and executives.

+ Maintain organized records including budgets, invoices, school attendance and internal documentation.

+ Process incoming communications such as emails, phone calls, and mail, routing them appropriately.

+ Support Business Manager with onboarding, timesheets, and expense reports.

+ Prepare reports, presentations, and correspondence as needed.

+ Coordinate transportation, after-care, and after-school activities arrangements.

+ Order and track supplies

Required Skills & Qualifications

+ Proven experience in administrative or office coordination roles.

+ Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

+ Strong proficiency in Google Office Suite (Docs, Sheets, Forms)

+ Excellent written and verbal communication skills.

+ Ability to manage multiple tasks and prioritize effectively.

+ High attention to detail and problem-solving skills.

+ Familiarity with budgeting and financial tracking is a plus.

Education & Experience

+ High School Diploma, Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field preferred.

+ 2–4 years of relevant administrative experience.

Hours: Monday-Thursday, 9am-5pm, Friday’s 9am-4:30pm

Benefits include: PTO; Medical, dental, and vision care included; Matching 401K

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person’s actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting. EOE

Job Type: Full-time

Benefits:

+ 401(k)

+ Dental insurance

+ Health insurance

+ Paid time off

+ Vision insurance