• Sr. Administrative Assistant

    J&J Family of Companies (Horsham, PA)


    At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

    Job Function:

    Business Support

    Job Sub** **Function:

    Administration & Secretarial

    Job Category:

    Business Enablement/Support

    All Job Posting Locations:

    Horsham, Pennsylvania, United States of America

    Job Description:

    We are searching for the best talent for a Sr. Administrative Assistant to support the** **Vice President, U.S. Oncology GU Solid Tumor Sales & Marketing** **in Horsham, PA

     

    _Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week._

     

    About Oncology

     

    Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

     

    Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

     

    Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

     

    Learn more at https://www.jnj.com/innovative-medicine

     

    The Sr. Administrative Assistant will provide comprehensive administrative support to the **Vice President, U.S. Oncology GU Solid Tumor Sales & Marketing** and to members of the respective leadership team. This position includes administrative duties and projects, requiring taking initiative, using sound judgment and discretion, independent assessment, and resolution of complex situations.

    Key Responsibilities:

    + Provide administrative support to the Vice President, US Oncology GU Solid Tumor Sales & Marketing and the respective leadership team.

    + Complex calendar management including international and domestic travel arrangements and meeting coordination.

    + Become an active member of the ONC Solid Tumor GU Leadership team, maintaining strict confidentiality.

    + Communicate with internal/external partners at all levels of the organization.

    + Partner closely with leadership to schedule and arrange team meetings (virtual and in person).

    + Provide logistical meeting support including technology, meals, room setup, agendas, meeting material /presentation portfolio and provide onsite meeting support as needed.

    + Support town halls or large group forums, organize field rides, manage VP conference attendance and site visits.

    + Process complex travel and expense reports through Concur / AMEX Business Travel in accordance with the J&J travel and expense policy.

    + Maintain distribution lists, manage mailboxes, and send communications and organizational announcements as needed.

    + Purchase order processing for the Vice President and their respective organization on an as needed basis.

    + Maintain a Corporate Meeting Card and meeting budget for the Oncology Solid Tumor GU in accordance with the J&J CMC policy.

    + Prepare and edit organization charts, maintain share point information, and upload/update files as appropriate.

    + Build and maintain working relationships with the Oncology franchise administrative team; provide backup support to the Oncology leadership team admins as needed.

    Qualifications

    + A High School diploma is required; associate or bachelor’s degree preferred.

    + A minimum of 6+ years’ of administrative experience or comparable business experience is required.

    + Experience supporting Vice President or Senior Director level and above.

    + Capable of anticipating executive needs and collecting/preparing information for review/ action.

    + Ability to maintain confidentiality, prioritize, and operate with professionalism in a complex, high-profile, and constantly evolving environment.

    + Must possess strong organizational skills and attention to detail.

    + Strong leadership, collaboration, and critical thinking skills are required.

    + Demonstrates efficiency and comfort in a fast-paced commercial marketing environment.

    + Ability to demonstrate effective partnerships working with both Leadership teams and administrative partners.

    + Proficient with the use of current J&J technology platforms, including MS Office Suite, MS Visio, One Drive, Teams, Zoom, SharePoint, Concur Travel & Expense, AskGS, Workday, e-Marketplace.

     

    Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

     

    Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.