• Accounts Payable Specialist

    Utilities Service, LLC (Philadelphia, PA)


    Description

    JOB SUMMARY

    The AP Specialist position is responsible for reviewing the completeness and accuracy of payment requests, timely and efficiently processing AP vouchers within COUPA and ERP systems and providing customer service to suppliers and field personnel.

    DUTIES AND RESPONSIBILITIES

    Payment Request Review –

    + Verify all documentation requirements are met.

    + Review, validate, code and enter Supplier Payment Authorization and Uploads into PeopleSoft/ Oracle;

    + Ensure the payment is compliant with company policy.

    + Resolve any invoice discrepancies.

    + Determine proper GL Coding.

    + Review of Sales Tax applicability.

    + Electronic document filing and maintenance of records.

    + Review and process any COUPA invoice entries that are routed to AP team for approval or action needed.

    + Reject/dispute vendor invoice in COUPA if needed and ensure all discrepancies are resolved.

    Processing AP Vouchers –

    + Upload AP vouchers utilizing EXCEL template.

    + Correct any processing errors.

    + Scan & attach invoice documents as required.

    + Prepare and reconcile daily close report.

    + Utilize electronic filing system for all voucher records.

    Customer Service –

    + Respond to inquiries from Suppliers and/or Field personnel.

    + Analyze Vendor statements and take appropriate action to resolve any aged transactions.

    + Process payment requests timely to ensure expense allocation within a proper accounting period and timely payments to vendors.

    + Run queries/reports as requested.

    + Prepare Journal Entry corrections as needed.

    + Review on hold payments and communicate with the field when needed to resolve

    + Review aged credits and take action needed to realize the credits on the account.

    + Communicate any changes/updates to customers.

    EDUCATIONAL & EXPERIENCE REQUIREMENTS

    High School Diploma or Equivalent; College is a plus

     

    Accounting Clerical Experience required

     

    Proficient in Microsoft Office applications including Excel, Word, Outlook, Teams.

     

    Detail oriented.

     

    Professional and positive demeanor

     

    Team Player

     

    Ability to work independently.

     

    Strong verbal and written communication skills

     

    Coupa experience is a plus.

    Benefits

    We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

     

    Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

     

    An Equal Opportunity Employer.

    Please note:

    + _All job offers are subject to pre-employment drug screening and a background check._

    + _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._

    **Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.