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Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Records Management Analyst

Working Title Records Management Analyst

Position # A01105

Department A-State Online Operations

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

1

Location:

Telecommute - Jonesboro Campus

Proposed Salary Range:

$30,500.00

Closing:

11/8/25

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Records Management Analyst is responsible for ensuring the integrity, accuracy and safekeeping of electronic data and other records by coordinating storage, retrieval, usage, and records retention. Coordinates activities with external auditors, including furnishing copies of audit reports and providing requested information. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

+ Process admissions documentation through various sources (document uploader, fax, e-mail, mail)

+ Review documentation, determine eligibility for admission into program, determine validity of documentation (e.g. teaching licenses etc to align with departmental requirements). Perform GPA calculations on students that have multiple transcripts to establish overall GPA

+ Process admissions decisions based on established criteria

+ Assist with student inquiries – phone, e-mail, live chat

+ Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of statewide information system computer operations

Knowledge of designated data system functions

Knowledge of record management systems and retention policies and procedures

Knowledge of federal laws and regulations and state directives, policies, and procedures surrounding privacy and record maintenance

Ability to analyze, evaluate, and recommend records systems flow

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

This position has been identified as a telecommuting position. The duties are performed during standard work hours of 8am-5pm at a predefined and approved work location. Individuals filling this role must have dedicated work space that provides privacy and security related to the work being performed. Additionally, individuals must have secure internet access with appropriate upload/download capabilities to perform the duties associated with the position. Individuals in this position will be required to review and acknowledge the Telecommuting Guidelines and Telecommuting Agreement for A-State.

Location Requirement: To be considered for this position, candidates must reside in Arkansas or a state that shares a border with Arkansas (Texas, Louisiana, Mississippi, Tennessee, Missouri, or Oklahoma. This residency requirement supports team collaboration, regional knowledge, and occasional in person engagement as needed.

Minimum Qualifications:

The formal education equivalent of a High School Diploma

Three (3) years of experience in records management, administrative support, or a related field

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf