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Research Programs Specialist (HEa) - Office of Grants and Research

POSITION DETAILS

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.

Reporting directly to the Senior Associate Dean for Research and Strategy, the Research Programs Specialist at the CUNY School of Medicine will be responsible for a broad range of activities related to research and research training.

Duties include, but are not limited to the following:

+ Develops, coordinates, and is responsible for all medical student research compendia, presentations, and symposia, including Student Research Day, Summer Research presentations, Pre-matriculation poster presentations, and Spring symposia. Leads critical event planning operations.

+ Supports the Principal Investigators in the coordination of the NY Center for Translation Research and Health. Works with all Program Managers, including the Lead Program Manager, in fulfilling the objectives of the Center. May interface with the NIH Program Official when needed.

+ Serves as the main Office of Research Liaison with the Communications department. Writes and updates material for the research website. Provides information for brochures and seminar announcements, and liaises with the webmaster for posting.

+ Prepares and disseminates written and verbal communications with students about fellowships, speakers, and panelists, including emails and mailings.

+ Manages and maintains a centralized database tracking medical student research activity, including publications, presentations, and travel.

+ Designs and manages REDCap submission systems for over 15 internal and external fellowship programs, ensuring data integrity and accessibility. Coordinates with the Finance Office to establish a process for disbursing awards and travel stipends to the students.

+ Design, program, and manage data for all Office of Research Redcap instruments for internal and external student research opportunities, as well as travel stipends.

+ Manages the budget and coordinates purchasing for the Office of Research.

+ Supervises and trains support staff and student workers.

+ Manages onboarding and implementing training workshops for college assistants.

+ Retrieves, analyzes, and utilizes relevant data to inform planning, decision-making, and management practice.

+ Works with the Sr. Associate Dean of Research to develop and implement innovative solutions to research and students’ research needs.

+ Serve as a resource for institutional procedures, writing & editing, and Redcap Support.

+ Perform other administrative duties as assigned by the Sr. Associate Dean for Research.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

Preferred:

+ The successful candidate will commit to improving student research outcomes, possess strong administrative skills to manage the day-to-day operations of the Office of Research effectively, work well with faculty, staff, and students, meet deadlines, and work independently.

+ The candidate should possess and demonstrate the ability to work effectively with diverse constituencies, including students, faculty, and staff.

+ They should have experience placing students in internships, strong organizational skills, strong communication skills, and knowledge of research opportunities.

CUNY TITLE OVERVIEW

Assists in the administration of college research programs.

+ Organizes and manages the requirements of existing funded projects and prepares preliminary materials for grant submission

+ Collects information for, and assists in preparing reports, manuscripts for publication, newsletters, web sites, and other communications

+ Plans, designs and coordinates interdisciplinary information and research planning sessions and professional development activities for faculty and staff

+ May oversee one or more facilities, participating in budgeting, planning, and monitoring, and assuring availability of needed tools and equipment

+ Serves as a consultant and resource to faculty and staff on planning and administering research projects

+ Performs related activities as assigned.

Job Title Name: Research Programs Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary Range: $86,741 - $94,909

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Please visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID# 31264 or Title: Research Programs Specialist. Select "Apply Now" and provide the requested information.

Applicants must attach a resume and cover letter.

CLOSING DATE

Open until November 27, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31264

Location

CUNY School of Medicine