"Alerted.org

Job Title

Senior Administrator Coordinator I - Primary Care & Rural Medicine

Agency

Texas A&M University Health Science Center

Department

Primary Care & Rural Medicine

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Int

egrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Senior Administrative Coordinator I works under direction and coordinates administrative support for a unit or specialized activity, exercising discretion and independent judgment with respect to matters of significance. Supervises assigned staff and provides critical support to the Department Head, Associate Department Heads, and faculty. Manages executive administration, coordinates faculty lifecycle processes, and supports departmental operations, communications, and events.

Required Education and Experience:

+ Bachelor's degree or equivalent combination of education and experience

+ Six years of experience in office administration

Knowledge, Skills, and Abilities:

+ Ability to work cooperatively with others applications

+ Knowledge of word processing, spreadsheet, database, and presentation

+ Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative

+ Interpersonal and communication skills

+ Planning and organization skills

Responsibilities:

Administrative Operations

+ Coordinates administrative support functions to department leadership, including calendar management, travel coordination, meeting preparation, and correspondence.

+ Plans and coordinates administrative activities and services.

+ Supervises assigned staff and determines work priorities.

+ Participates in the planning and execution of administrative operations.

+ Monitors project timelines and identifies issues.

+ Develops administrative objectives and strategies.

+ Formulates and implements management policies or operating practices.

+ Serves as the direct contact to staff by providing guidance on administrative activities.

+ Maintains and updates departmental website and social media in collaboration with MARCOM.

Leadership Support

+ Travels from primary work location in Bryan, Texas to San Angelo, Victoria, and other locations within Texas, as well as out of state to attend meetings and conferences.

+ Provides advanced administrative support to the leadership team while

+ maintaining confidentiality.

+ Prepares and reviews operational and special reports for leadership.

+ Coordinates travel arrangements and prepares itineraries for administrators.

+ Communicates objectives and decisions to staff on behalf of leadership.

+ Evaluates documents submitted for administrator’s signature.

+ Provides expert advice to program directors regarding administrative procedures.

Coordination

+ Plans and coordinates meetings, seminars, and other special events.

+ Plans, coordinates, and implements special projects such as retreats, inventory tracking, office renovations, and departmental events.

+ Organizes and tracks agenda items for committee meetings.

+ Coordinates travel, accommodations, lecture scheduling, meetings, and reimbursement processing for Hagler Fellows, non-GME core faculty, and departmental guests

Records Administration and Compliance

+ Track and report student teaching contact hours for PCRM faculty

+ Ensures compliance with state, local, and federal guidelines regarding records

+ management

+ Researches and communicates relevant policies and procedures regarding records

Faculty Affairs Liaison

+ Serves as the primary contact for faculty affairs, including joint/affiliate appointments, stipends, and renewals.

+ Coordinates faculty recruitment processes: position requests, postings, interviews, travel, and reimbursements.

+ Oversees faculty hiring and onboarding, including offer letters, CV entry, and coordination with Finance, HR & Faculty Affairs partners.

+ Manages annual faculty evaluations & promotions: activity reports, meeting scheduling, and record keeping.

+ Provides assistance or guidance to faculty as needed on processes, rules, or deadlines.

+ Monitors compliance with faculty affairs policies and procedures.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.