• Business Coordinator - ITS-Business Operations

    UTMB Health (Galveston, TX)


    Business Coordinator - ITS-Business Operations

     

    Galveston, Texas, United States

     

    New

     

    Information Technology

     

    UTMB Health

     

    Requisition # 2506087

    Minimum Qualifications:

    Associate’s degree or equivalent and 2 years of office related experience.

    Preferred Qualifications:

    + Knowledge and experience working with Excel spreadsheets.

    + Familiar with Microsoft Office products and PeopleSoft

    + Relevant UTMB experience.

    Job Summary:

    To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

     

    (Ability to perform tasks and responsibilities on own initiative, ensuring process and operational continuity of various administrative and business management activities.)

    Job Duties:

    + Serve as the primary liaison for the Konica Minolta refresh initiative across all UTMB campuses and departments.

    + Coordinate with IT Services, vendor(s), and customer departments to ensure seamless deployment, installation, and transition of Konica Minolta devices.

    + Develop and manage project timelines, ensuring alignment with institutional service level agreements and deadlines.

    + Collaborate with Konica Minolta representatives and internal procurement teams to manage contracts, service agreements, and equipment delivery schedules.

    + Maintain and update documentation related to the equipment refresh process, including workflows, asset tracking, and service protocols.

    + Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations.

    + Identify potential risks to timelines or service delivery and develop mitigation strategies.

    + Ensure that business continuity is maintained during equipment transitions, minimizing disruption to end users.

    + Must demonstrate ability to work with all levels of management and staff.

    + Assists in the development of budgets within IT Services and IT Service Center areas.

    + Monitors the status of budgets, including income and expenditures.

    + Identifies variances in expenditures and reports to customers as appropriate.

    + Maintains detailed reports and records of data.

    + Assists in the preparation of detailed financial, statistical, and annual reports.

    + Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues.

    + Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.

    + Creates, maintains, and manipulates databases and spreadsheets.

    + Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands.

    + Schedules, coordinates, and organizes appointments, meetings, and rooms.

    + Serves as liaison with other departments regarding inventory control, equipment and maintenance repair, purchasing, and other administrative matters.

    + Contributes ideas and suggestions for improvements to processes.

    + Adheres to internal controls and reporting structure.

    + Supports the department by performing all other duties as assigned.

    Knowledge/Skills/Abilities:

    + Must be able to think independently and make decisions as necessary.

    + Ability to analyze and identify the need to adjust procedures for improved efficiency.

    + Must be organized and detail-oriented.

    + Must be able to partner and communicate with all levels of management and staff.

    Salary Range:

    Actual salary commensurate with experience.

    Work Schedule:

    Partial Remote, on-site as needed. Monday through Friday, 8 am to 5 pm, and as needed on occasion.

     

    Equal Employment Opportunity

     

    UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

     

    Compensation