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Administrative Coordinator, Speech & Audiology-OTO (Onsite)

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2506077

Minimum Qualifications:

Bachelor's degree or equivalent in related field; 2 years related experience.

Job Description:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

+ Executes, with minimal direction, including managing time-critical, sensitive, and/or confidential information, plans, organizes, and coordinates activities for Audiology and Speech Pathology.

+ Provides administrative support to Director’s, Audiologists, Speech Pathologists, hearing screeners, and residents in support of the department's goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed.

+ Coordinates and processes employee travel arrangements, reimbursements, as well as non-PO vouchers and internal billing requests, and ensures all Departmental bills are paid on time, ensuring compliance with current Departmental and Institutional policies and procedures.

+ Provides cross-coverage and administrative support to the department during staff absences

+ Assists with departmental purchasing of office supplies, and other approved items as needed.

+ Supports and coordinates educational activities within the department.

+ Collaborates with internal and external entities as needed.

+ Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals.

+ Performs personnel management functions such as recruitment, interviewing, and hiringfor a department.

+ Key Control Officer for the Process/Department.

+ Coordinates access management and onboarding procedures for new employees and faculty.

+ Interprets rules, regulations, and policies and executes as applicable.

+ Serves as the Department Procurement Card Coordinator, ensuring compliance with purchasing policies.

+ Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment.

+ Supports and manages logistics for departmental relocations and space planning.

+ Coordinates quarterly computer refresh cycles for the Department to ensure hardware remains current and efficient.

+ Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.

+ Coordinates the process’ accounts receivable and posting revenues.

+ Maintains detailed reports and records of accounting data.

+ Strong organizational and time management abilities

+ Adheres to internal controls established for department.

+ Perform related duties as required.

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation