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Program Manager (Ob/Gyn Publications - Galveston)

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2506096

Minimum Qualifications:

+ Bachelor's degree from an accredited university or equivalent, with 5 years of experience in program management.

Job Description:

The Program Manager is accountable for the personnel, operational and financial management of assigned program(s) to ensure the delivery of competent, compassionate and efficient clinical care, promotion of research and clinical education.

Job Duties:

Supervision & Research Management (OB/Gyn & Pediatrics)

•Oversees the post-award administration for all grants and contracts from award set-up to close-out. Responsibilities include but are not limited to developing and implementing internal operating procedures and assists with monitoring grant budget and expense activities; including reporting, proper documentation billings/receivables, collection of cash, award close outs and financial reporting to sponsors.

•Ensures compliance with regulatory grant and contract requirements and collaborates PIs and other internal and external stakeholders to ensure all post-award activities are processed appropriately.

•Supervises post-award staff; evaluates performance, provides mentoring and coaching, and supports employee development to ensure high-quality service and compliance with applicable policies and procedures.

•Assists in the strategic development of research within supported Departments by identifying funding opportunities as available.

Post-Award (OB/Gyn & Pediatrics)

•Acts as a liaison between the Department, PI(s), funding agency, and GCA for post-award activities.

•Prepare and monitor monthly and quarterly reports reflecting comparison of Time & Effort entries, budgeted effort, and salary funding sources; meet and review with PIs monthly.

•Collaborates with principal investigators to complete and submit progress reports

•Review and make recommendations on proposed budget changes in order to determine whether such changes are permissible under the terms of the grants or contracts.

•Monitor, review, and supervise time and effort reporting and certification.

•Under direction of PI may draft various communications with Sponsor and/or regulatory documents to be sent to the Sponsor.

•Coordinate and monitor research activities and procedures to ensure compliance with appropriate regulations relating to grants and contracts.

•Process HCM funding forms and oversee time and effort reports for research faculty and staff. Responsible for oversight of effort reporting on research accounts.

•Ensure cost sharing is properly federal, state, and institutional policies. Monitor and analyze fiscal controls and troubleshoot issues and/or problems on accounts - project. Meet with Principal Investigators within the departments to facilitate and support their research endeavors.

•Advise Departmental Administrator, Principal Investigators, and staff on fiscal responsibilities and project timelines. Oversee and reconcile revenue and A/R balances on accounts monthly. (perform financial audits at fiscal year end and project period end to ensure proper close-out of all accounts')

•Perform complex accounting assignments and financial analysis, in a busy, highly functional environment.

•Create special ad hoc reports using various system application tables; HCM, FMS, Grants Module, Lightning, and ECRT; data extractions are used for the development of statistical analysis.

•Interpret and understand institutional financial systems and develop reports to utilize the data to perform statistical analysis and assess expense and revenue trends related to Restricted (grant/contracts), E&G, MSRDP, Other Designated accounts.

•Provide financial information which enables senior management to make informed long-term and short-term decisions.

•Perform and oversee fiscal adherence to multiple fund groups in all departments and centers.

•Review the funding source for new hires, ensuring that funding is accurate, and accounts are set up appropriately.

•Review and approve departmental purchase orders, requisitions, travel reimbursements, expense and budget pool transfers.

•Resolve outstanding encumbrance issues.

•Assists with the development and financial management of departmental budgets during budget planning.

•Work with administration on revenue projections for both clinical and grant related revenue.

•Assist in the loading and reconciliation of the final approved budget by the SOM.

Manuscripts & Publications

•Edits, submits, archives, and reports on manuscripts and other material used in publications related to medical research.

•Works with authors to ensure proper reference citation, primarily via electronic reference management software (EndNote) related to publications. Editorial?

•Collaborates with stakeholders to edit, configure, and print posters and other media as needed.

•Reconciles faculty publication records between CVs and UTMB Research Profiles to ensure data accuracy and integrity.

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation