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Medical Records Specialist 2

Recruitment # 251024-5619CL-001

Location East Lyme, CT

Date Opened 10/28/2025 10:00:00 AM

Salary $60,829* - $78,946/year (*New State Employees Start at Minimum)

Job Type Open to the Public

Close Date 11/5/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

The State of Connecticut, Department of Correction (DOC (ct.gov/doc) ) is recruiting for a Medical Records Specialist 2 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=5619CL&R1=undefined&R3=undefined) to join our team and provide administrative support to the Health Services Unit at the York Correctional Institution in East Lyme, Connecticut.

If you have five (5) or more years of experience maintaining medical records and preparing statistical reports, we invite you to explore this opportunity!

POSITION HIGHLIGHTS

+ SCHEDULE: first-shift, full time (40 hours per week,) 7:00AM - 3:30 PM, Monday through Friday

+ LOCATION : York Correctional Institution (https://portal.ct.gov/doc/facility/york-ci) (East Lyme, CT)

+ DETAILS : This facility has unique medical records needs, with a specific concentration on requesting records from community providers and preparing records for external sharing, following process, policy and privacy guidelines set by statue and agency policy.

WHAT WE CAN OFFER YOU

+ Competitive benefits options;

+ Generous paid time off (vacation, sick and personal);

+ Excellent health, dental and supplemental benefits;

+ A comprehensive pension plan (State Employees Retirement System Tier IV).

In addition, the State puts an emphasis on:

+ Providing limitless opportunities;

+ Hiring for diversity and fresh perspectives;

+ Performing meaningful work and;

+ Enco uraging a healthy work/life balance!

Visit our State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page to learn more!

YOUR ROLE

As a member of the Health Services Unit, you will have the opportunity to:

+ Manage, prepare, and retrieve patient records to ensure accuracy of the Electronic Health Record and provide essential data to Clinicians and Discharge Planners;

+ File/Scan Laboratory Reports, Radiology Reports, Discharge Summaries and other Reports in appropriate sections of the Electronic Medical Records;

+ Route Clinical Information to appropriate Clinical Staff;

+ Review all documentation for completeness and route incomplete documents to the appropriate provider for correction before scanning into the Health Record;

+ Perform all Record Keeping functions by program policy;

+ Maintain a high level of proficiency and ease utilizing Electronic Health Records;

+ Manage Offender Requests for Health Records; provide copies of Requested Health Records to the Offenders;

+ Process Requests for medical information from outside hospitals, clinics, and physicians;

+ Prepare and share Records with the court system as needed.

More details can be found in the class specification (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=5619CL&R1=undefined&R3=undefined) .

ABOUT US

Since 1968, the Connecticut Department of Correction has proudly served and protected the citizens of the State of Connecticut, by daily ensuring the safety, security and order of our 14-correctional facilities in a manner which is widely viewed as a national model. The Department endeavors to provide the programming, education and treatment which willing inmates may utilize to improve themselves and the success of their eventual reintegration into society. Our staff of dedicated correctional professionals takes great PRIDE (Professionalism, Respect, Integrity, Dignity, Excellence) in the daily performance of their duty to our state.

The York Correctional Institution is a high-security facility. It serves as the state's only institution for female offenders. It serves all superior courts in Connecticut and manages all pretrial and sentenced female offenders, whatever their security level.

OUR MISSION

The State of Connecticut Department of Correction (DOC) shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safe and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.

Start with Us. Stay with Us. Grow with Us.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit (https://jobapscloud.com/CT/jobs/?b=KIT) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Samantha Rivera via email at [email protected]

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for performing the most complex tasks associated with maintaining medical records and medical records coding activities.

EXAMPLES OF DUTIES

+ Performs highly technical duties in establishment, retention and maintenance of a filing system of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, medical summaries, abstracts and signed releases of information;

+ Ensures compliance with The Joint Commission (TJC) and Title XIX standards;

+ Prepares records for clinicians use;

+ Analyzes medical records and contents for completeness and quality;

+ Prepares medical and statistical reports (patient diagnostic and demographic information, census log, discharge information, etc.);

+ May microfilm medical records;

+ May attend probate court hearings and give testimony;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Knowledge of

+ relevant state and federal laws, statutes and regulations;

+ basic medical terminology and human anatomy;

+ medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures;

+ The Joint Commission (TJC) medical records standards;

+ principles of statistical data tabulation;

+ office systems and procedures;

+ Skills

+ interpersonal skills;

+ oral and written communication skills;

+ Ability to

+ maintain medical records and prepare reports;

+ utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of experience in the maintenance of medical records and preparation of statistical reports.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Medical Records Specialist 1 or its equivalent.

PREFERRED QUALIFICATIONS

+ Experience with court subpoenas, preparing records for all levels of court use and investigations;

+ Experience producing records in compliance with State Privacy laws;

+ Experience with both paper and electronic records;

+ Experience with redacting software;

+ Experience with auditing procedures;

+ Experience in Health Information Management chart analysis;

+ Experience working with Microsoft Excel;

+ Experience scanning and uploading documents in Electronic Health Record and quality control measures.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online