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Position Title: Administrative Specialist CL2 Location: University of Maine at Farmington (Merrill Center)

The University of Maine at Farmington is seeking a dynamic and organized Administrative Specialist CL2 to join our team. This key, full-time position is based in the Merrill Center, the central hub for student services and administrative operations on our campus.

This role provides essential support for the daily operations of our central departments and serves as the primary point of contact for students, faculty, and staff.

Key Responsibilities Include, But Are Not Limited To:

+ Front-Line Communication: Serving as a primary point of contact for the office, managing a full range of communications (in-person, phone, and email) regarding non-routine questions, issues, and procedures.

+ Problem-Solving: Handling complex and sensitive student, family, and staff requests with professionalism and discretion, requiring a comprehensive understanding of relevant university policies, FERPA, and other rules.

+ Administrative & Project Coordination: Planning and coordinating projects, meetings, and events

+ Departmental Support: Providing a high level of administrative support to department leadership, including calendar management, processing forms (e.g., requisitions, travel vouchers), and maintaining organized digital and physical records.

The Ideal Candidate Will Bring:

+ Strong administrative expertise and exceptional organizational skills.

+ Outstanding interpersonal and communication skills (both verbal and written).

+ A dedication to providing excellent service in a vibrant academic setting.

+ Proven ability to problem-solve and handle complex, non-routine issues.

+ The ability to manage confidential information concerning students, families, and faculty with significant discretion.

This position is a vital hub within the Merrill Center and offers the opportunity to contribute to a collaborative environment that directly supports student success and the university's mission.

Full Job Description click here (https://drive.google.com/file/d/1JDSRYuzzSgMhD4v-e638vFA6ds7-oSAK/view)

Pay & Benefits:

This Administrative Specialist position will pay a starting rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This is a full-time, in-person position on our beautiful Farmington campus.

This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.

The University of Maine System offers highly competitive benefits for full-time employees, including (but not limited to):

+ 13 paid holidays plus earned vacation time and sick time

+ Health, dental, and vision insurance

+ Low-cost short-term disability insurance and employer-paid long-term disability insurance

+ Employer-paid basic life insurance and supplemental life insurance

+ A tuition waiver program for employees and their spouse or dependent child(ren)

+ A 403(b)-retirement plan with employer contribution

To learn more, please review the Benefits Information Summary (https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-ACSUM.pdf) .

The University of Maine at Farmington offers a highly competitive benefits package that includes holiday and sick time, medical, dental, and vision insurance, life insurance, short- and long-term disability insurance, a tuition waiver program for employees and eligible dependents, retirement plan options, and more. Visit our benefits website (https://www.maine.edu/human-resources/benefits/) to learn more.

Required Competencies:

+ Excellent communication and customer service skills

+ Demonstrated computer proficiency (ex. MS Office, web).

+ Ability to handle confidential information related to students and faculty

Required Qualifications

+ High school diploma or equivalent (G.E.D.) or international degree equivalency

+ A minimum of one (1) year of administrative support experience

Important items to know about the recruitment process:

+ Review of applications will begin on Wednesday, November 12, 2025

+ We are not able to consider applicants who require Visa sponsorship.

+ Incomplete recruitment materials will not be considered.

+ If materials are received after the recruitment deadline, review will be at the discretion of the University.

+ The successful applicant is subject to appropriate background screenings.

How to Apply:

Click on ‘Apply Now’ or visit our UMF Careers Page and submit the following:

+ Cover Letter

+ Resume/Curriculum Vitae

+ Finalist candidates will be asked to provide a list of the names and contact information for references

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF’s licensed, clinical medical providers (including athletic trainers), and mental health providers and their clinical interns when working in their capacity as providers.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMF Department of Public Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994, tel 207-778-7400.

About the University of Maine System

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .