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Description

We are looking for an experienced Executive Assistant to provide high-level support to newly appointed COO. This is a Contract position based in Los Angeles, California, requiring a proactive individual with excellent organizational and communication skills. The role involves managing executive schedules, facilitating collaboration with the Board of Directors, and ensuring seamless operations across leadership functions.

Responsibilities:

• Manage the complex calendars and schedules of multiple executives, ensuring appointments and meetings are efficiently coordinated.

• Facilitate communication and collaboration with the Board of Directors, including organizing meetings and coordinating efforts with external executive search firms.

• Communicate professionally with policymakers, stakeholders, and other high-level contacts on behalf of the executives.

• Utilize collaboration tools like Airtable, Microsoft Teams, Loop, and Planner to streamline workflows and enhance productivity.

• Provide technical assistance to executives and ensure all equipment and communication platforms are functioning effectively.

• Arrange travel plans, including booking transportation and accommodations, for executives as needed.

• Support the preparation and execution of executive meetings and presentations.

• Serve as a reliable point of contact for internal and external inquiries, maintaining confidentiality and professionalism.

• Ensure timely follow-ups and task completion by tracking and managing priorities across leadership.

• Assist in streamlining communication and operations between executives and external partners.

Requirements • Minimum of 3 years of experience as an Executive Assistant, preferably supporting senior leadership.

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

• Strong verbal and written communication skills, with confidence in engaging high-level stakeholders.

• Proficiency in collaboration tools such as Microsoft Teams, Airtable, Loop, and Planner.

• Quick learner with adaptability to new technologies and processes.

• Detail-oriented approach with the ability to maintain discretion in handling sensitive information.

• Demonstrated ability to work collaboratively in a dynamic environment.

• Experience arranging travel and coordinating executive meetings. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .