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Description

We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.

Responsibilities:

• Provide comprehensive administrative support to team members, ensuring seamless daily operations.

• Schedule and manage meetings, including sending calendar invites and reserving conference rooms.

• Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.

• Prepare and reconcile monthly expense reports with accuracy and attention to detail.

• Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.

• Maintain confidentiality and integrity when handling sensitive information.

• Draft clear and concise procedural guides for use during periods of absence.

• Coordinate logistics for meetings, including catering arrangements and equipment setup.

• Perform data entry tasks and manage email correspondence efficiently.

• Troubleshoot and maintain office equipment, ensuring functionality at all times.

Requirements • A minimum of 3 years of experience in an administrative support role.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

• Strong organizational skills with the ability to prioritize multiple tasks effectively.

• Excellent communication skills to interact with team members and clients professionally.

• Keen attention to detail to ensure accuracy in all tasks.

• Time management skills to handle a high volume of responsibilities without compromising quality.

• Flexibility to adapt to changing priorities and business needs.

• Familiarity with scheduling appointments and managing calendars. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .