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Job Title: Administrative Assistant

The Administrative Assistant will be responsible for processing all orders daily, managing approximately 30,000 SKUs, and ensuring all information is accurately verified. This role involves predominantly data entry tasks and may occasionally require handling calls and emails from vendors and customers. The position supports a small office team in a predominantly production-oriented company.

Responsibilities

+ Process and verify information for up to 220 orders daily, ensuring timely shipment by the end of each day.

+ Manage and maintain accurate records of approximately 30,000 SKUs.

+ Provide administrative support in various areas as needed due to the small office size.

+ Occasionally respond to calls and emails from vendors and customers.

Essential Skills

+ Proficiency in data entry and attention to detail.

+ Experience with Microsoft Excel or an ERP system.

+ Strong customer service skills.

Additional Skills & Qualifications

+ Eagerness to learn and assist where needed.

+ Good organizational skills and the ability to multitask.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vista,CA.

Application Deadline

This position is anticipated to close on Nov 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.