"Alerted.org

Job Title: Operations Specialist / Receptionist

Job Description

We are seeking a dedicated and detail-oriented Operations Specialist / Receptionist to manage front desk operations in a dynamic insurance office. This role involves greeting visitors, managing incoming and outgoing communications, and supporting office administration. The ideal candidate will have excellent communication skills and the ability to multi-task efficiently in a fast-paced environment. This opportunity is part of a leadership and development program that the company runs to help new professionals grow and find a long-term careers within their organization.

Responsibilities

+ Greet visitors and inquire about their needs upon entry.

+ Route incoming calls to appropriate employees, handling 100-200 calls per day.

+ Manage all incoming and outgoing mail, including FedEx and UPS packages.

+ Schedule and manage meeting room bookings, updating calendars as necessary.

+ Order and maintain office supplies on a weekly basis.

+ Perform mail routing duties, including scanning documents and downloading from carrier websites.

+ Cover calls and mail routing for multiple locations when needed.

Essential Skills

+ Complete Bachelors degree in any area of study.

+ Minimum of 1 year experience in administrative, receptionist, customer service roles, or internship roles.

+ Experience with computers and office equipment such as scanners and phones.

+ Detail-oriented and capable of multi-tasking.

Work Environment

+ The position is based in a quiet, professional insurance office within a shared office building. The work schedule is from 8:30 am to 5:00 pm with an hour for lunch. Business professional attire is expected, with business casual allowed during summer months. The office is currently closed to the public, with most employees working remotely. The receptionist will work on-site with approximately 3-5 other employees. Interaction with the public is limited to essential service vendors. Safety measures, including masks and social distancing, are in place.

Job Type & Location

+ This is a Contract to Hire position based out of Tallahassee, Florida.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tallahassee,FL.

Application Deadline

This position is anticipated to close on Nov 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.