• Documentation Specialist

    Aston Carter (York, PA)


    Job Title: Documentation SpecialistJob Description

     

    The Documentation Specialist will provide essential support for international shipping documentation, ensuring seamless operations for our staff and clients. This role involves retrieving and managing documentation, reporting communication statuses, auditing, and filing international trade transactions.

    Responsibilities

    + Ensure all communications are completed neatly, professionally, accurately, and error-free, adhering to corporate standards for timeliness.

    + Ensure compliance of all documentation with customer and government requirements and special instructions.

    + Conduct a final inspection for accuracy of received documentation, verifying all charges and fields are correct according to account coordinator's instructions.

    + Document, maintain, and update work processes and procedures related to each customer account.

    + Maintain regular communication with office personnel to address any obstacles preventing timely processing of documentation.

    Essential Skills

    + Comfortable with data entry and working with computer programs such as Word, Excel, and Outlook.

    + Good communication and organization skills.

    + Strong attention to detail.

    + Ability to work in a fast-paced environment.

    + High School Diploma/GED required.

    Additional Skills & Qualifications

    + Previous office environment experience is strongly desired.

    + Ability to learn various computer programs.

    + Leadership experience is strongly desired.

    + SAP and logistics experience is a plus.

    Work Environment

    The position offers a cubicle set-up within a corporate office environment, complete with a personal desk and two monitors. The office is climate-controlled, providing a comfortable working space. The role follows a Monday to Friday schedule, from 8:30 am to 5:00 pm, with a one-hour lunch break, totaling 37.5 working hours per week. Currently, the dress code is casual, with a transition to business casual expected eventually.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of YORK, Pennsylvania.

    Pay and Benefits

    The pay range for this position is $14.00 - $14.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in YORK,PA.

     

    Application Deadline

     

    This position is anticipated to close on Nov 11, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.