• Payroll Coordinator

    Aston Carter (Wausau, WI)


    Seeking a Payroll Specialist in the Wausau Area!!

    Job Description

    We are seeking a dedicated and detail-oriented Payroll Specialist to ensure the overall accuracy and efficiency of our payroll operations. The ideal candidate will manage payroll processes, implement system updates, and collaborate with various departments to maintain compliance and accuracy.

    Responsibilities

    + Ensure overall accuracy of payroll through a system of checks and balances.

    + Manage timely and accurate payment of payroll, tax deposits, garnishments, and other payroll-related submissions.

    + Maintain payroll systems including software updates, master files, and annual tax table updates.

    + Implement and test payroll systems for new acquisitions to ensure accuracy.

    + Handle calendar year-end processing including W-2 reporting and system updates.

    + Administer internal controls and maintain functional audit trails.

    + Prepare for and participate in annual audits, including workers' compensation and financial statements.

    + Coordinate filings with regulatory and governmental agencies.

    + Assign tasks, schedule projects, and monitor productivity for process efficiency.

    + Provide training, mentoring, and oversight for payroll specialists.

    + Assist management with employee evaluations.

    + Serve as the primary contact for payroll policy inquiries and tax-related issues.

    + Offer technical guidance on payroll matters.

    + Monitor reportable items for W-2 inclusion such as tuition, moving expenses, and non-cash compensation.

    + Collaborate with the HR department to share relevant information.

    + Monitor system caps on tax shelters.

    + Demonstrate accuracy, efficiency, and maintain confidentiality.

    Essential Skills

    + Associate Degree in Accounting or equivalent experience.

    + Previous experience in payroll or accounting within a business office setting.

    + In-depth knowledge of payroll processes and systems.

    + Demonstrated accuracy, efficiency, and confidentiality.

    + Ability to work independently with attention to detail in a fast-paced environment.

    + Possesses in-depth knowledge of payroll systems and remains current with federal and state payroll law changes.

     

    Additional Skills & Qualifications

     

    + UKG Pro Experience

    + Experience going through a scaling process/acquisition

     

    Work Environment

     

    This position is based at our Wausau Corporate office, requiring 40 hours a week from Monday to Friday, with typical office hours of 8:00 AM to 5:00 PM, offering some flexibility.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Wausau, Wisconsin.

    Pay and Benefits

    The pay range for this position is $25.84 - $31.66/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Wausau,WI.

     

    Application Deadline

     

    This position is anticipated to close on Nov 9, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.