• Fellow's Assistant

    University of Colorado (Boulder, CO)


    Fellow's Assistant

    **Requisition Number:** 68278

    **Location:** Boulder Colorado

    **Employment Type:** University Staff

    **Schedule:** Full Time

    **Posting Close Date:** 05-Nov-2025

    Date Posted:

    Job Summary

    The Fellows Assistant is an integral member of JILA research groups and provides travel and other support services to that contribute to a welcoming environment. This position assists with travel arrangements and related reimbursement/expense reports and serves as a communications hub by providing communication and information to support organizational transparency and to promote a feeling of connectedness for JILAns. This position is responsible for organizing various research events and for welcoming new people into their research groups as part of JILA's onboarding process.

     

    CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

     

    Who We Are

     

    JILA (https://jila.colorado.edu/) is a joint institute of the University of Colorado Boulder and the National Institute of Standards and Technology. We support eclectic and innovative research programs that foster creative collaborations among our scientists. The wide-ranging interests of our scientists have made JILA one of the nation's leading research institutes in the physical sciences. JILA science encompasses eight broad categories: Astrophysics, Atomic & Molecular Physics, Biophysics, Chemical Physics, Laser Physics, Nanoscience, Precision Measurement, and Quantum Information Science & Technology.

     

    What Your Key Responsibilities Will Be

    _Travel Support_

    + Connect with and assist JILAns who will be traveling for research purposes

    + Educate travelers on correct procedures for travel and reimbursement

    + Manage travel arrangements and travel reimbursement reports for assigned research groups and centers

    + Serve as a central resource on travel questions

    + Document and distribute travel procedures

    + Arrange travel and reimbursement for non-employee collaborators and recruits

    _Fellow and Center Support_

    + Provide administrative support for routine operations and ad hoc projects to assigned Fellow(s)

    + Procure a variety of operating, event, and research supplies

    + Maintain group website, LinkedIn group, and email distribution list

    + Assist in preparing grant proposal documentation

    _Research and Center Events_

    + Plan and implement event logistics for all research events including purchasing food and supplies; budgeting; reserving physical location; room set-up and clean-up; and preparing event documentation

    + Greet guests and ensure clear communications for events

    + Coordinate participant travel information including lodging arrangements, travel accommodations, parking arrangements, and local transportation

    + Process participant reimbursements

    _Center Specific Support_

    + Prepare NSF annual reports for PFC and Q-Sense Centers

    + Coordinate monthly PFC talks by scheduling speakers and purchasing lunch

    + Monitor participation and email communications regarding the PFC's Professional Development Program

    + Support organizing events and monitoring participation

    _Cardholder and Reconciler_

    + Use procurement card to procure goods and services aligned with CU policy

    + Document and record all procurement card purchases in JILA and CU finance system

    + Reconcile PISEC Director's procurement card purchases monthly

    What You Should Know

    + This position offers a hybrid work modality with 3 days on-site and 2 days of remote work per week

    + Work schedule is during standard business hours with occasional work hours outside of normal business hours to support events

     

    What We Can Offer

     

    The annual hiring range for this position is $55,100-$69,000

     

    Benefits

     

    At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.

     

    Be Statements

     

    Be ambitious. Be groundbreaking. Be Boulder.

    What We Require

    + Bachelor's degree and 2+ years of experience directly related to the job duties

    + Equivalent combination of education and experience may substitute

    What You Will Need

    + Ability to obtain CU purchasing and travel card, receive associated training, and implement knowledge in operations

    + TIPS certification, or ability to obtain TIPS certification upon employment

    + Excellent communication skills including written, verbal and interpersonal

    + Proficient in Microsoft Office programs, especially Outlook, Word and Excel

    + Ability to establish and maintain positive and cooperative working relationships

    + Ability to organize and successfully manage multiple projects occurring at the same time and keep detailed and accurate records

    + Ability to work effectively in a working environment with multiple interruptions

    + Willingness to mentor and aid research students, staff and faculty

    + Internal motivation with the ability to work independently as well as in cooperation with an interdisciplinary team

    + Ability to anticipate the needs of the broader team and develop/recommend policies and procedures

    + High degree of professionalism and ability to maintain confidentiality

     

    Special Instructions

    To apply, please submit the following materials:

    1. A current resume.

    2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

     

    We may request references at a later time. Please apply by **November 5, 2025** for consideration. _Note:_ Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://www.colorado.edu/jobs) .

     

    In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

     

    To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Fellow-s-Assistant/68278 (https://apptrkr.com/6680844)

     

    Copyright 2025 Jobelephant.com Inc. All rights reserved.

     

    Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)

    jeid-1409f97d01a9d04c9397fec92686b7ad

    The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.