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Job Title: Administrative Assistant – Senior Leadership Support

Hours/Schedule: Monday – Friday, 8 am to 5 pm

Pay Range: $25 - 29.60/hr

Type: Contract

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to provide direct support to senior leadership. This position plays a key role in ensuring smooth operations through expert calendar management, meeting coordination, travel planning, and procurement oversight. The ideal candidate thrives in a fast-paced environment, takes initiative, and delivers high-quality administrative support with minimal supervision.

Responsibilities

+ Manage and coordinate complex calendars for senior leaders, prioritizing and resolving scheduling conflicts.

+ Monitor, organize, and respond to emails on behalf of leadership; ensure timely follow-up on important communications.

+ Schedule and coordinate both virtual and in-person meetings, ensuring appropriate logistics, materials, and technology setup.

+ Arrange travel itineraries, including flights, accommodations, and transportation, ensuring compliance with company policies and cost efficiency.

+ Create and manage purchase orders for team members, maintaining compliance with procurement and budgeting procedures.

+ Maintain accurate records of purchases, expenses, and departmental documentation.

+ Draft, edit, and prepare correspondence, reports, and meeting materials.

+ Provide additional administrative support to leadership as needed.

Qualifications

Must Have

+ High school diploma or equivalent; associate’s or bachelor’s degree preferred.

+ Proven administrative experience, ideally supporting senior leadership.

+ Proficiency with Microsoft Outlook and Microsoft Teams.

+ Strong organizational skills, attention to detail, and ability to multitask.

+ Demonstrated learning agility and ability to adapt to new systems and processes.

+ Strong sense of ownership and accountability; able to work independently.

Nice To Have

+ Experience with Coupa or similar procurement software.

+ Familiarity with travel coordination and expense tracking.

+ Ability to manage competing priorities in a dynamic, fast-paced environment.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #568-Clinical

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.