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Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

214298

Department

SE LA Flood Protection Auth-East

Opening Date

10/28/2025

Closing Date

11/3/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

OUR MISSION

Our mission is to ensure the physical and operational integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction.

ABOUT THIS POSITION

This position provides complex administrative support for the Southeast- Louisiana Flood Protection Authority- East's Human Resources department. The incumbent reports to the Human Resources Director and assists the Director with managing the daily operations of the HR office. This position also supports the work of the (I) HR Supervisor, (1) HR Analyst, (2) HR Specialists, and (1) Training and Development Specialist.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

+ Generates time and attendance reports from Payroll/HR system to identify anomalies in attendance so that the HR Specialist can determine if absences should be protected by FMLA

+ Assists current employees with licensing renewal processes, such as annual CDL physical renewals; sends requests to the outside medical facility, schedules the appointment for the employee with the medical facility, files result in personnel files and sends updated information to the designee in the Finance department for recording

+ Coordinates travel and attendance for HR staff’s attendance at seminars, conferences, training etc.; prepares registration with credit card payment, adds information to staff calendar, sends invoice and payment confirmation to the Finance department designee

+ Coordinate New Hire training schedule. Contact each new employee and their supervisor to schedule training sessions. Ensure the schedule accommodates both employee and supervisor availability.

+ Monitor training progress and follow up with employees who have not completed or missed any sessions. Reschedule incomplete or missed training sessions as necessary to ensure compliance

+ Assists HR Director or HR staff with special events, including employee recognition events by securing needed materials and supplies, preparing agendas or programs, etc.

Position-Specific Details:

Appointment Type: Probational

Career Progression: This position does not participate in a Career Progression Group (CPG).

Work Schedule: This is a full-time position (40-hour work week); it offers a flexible work schedule.

Compensation: The salary offered will be determined based on qualifications and experience. Full-time employees are eligible for a compressive benefits package, including participation in the state’s retirement plan, health insurance, agency-paid short-term disability coverage, paid holidays, and paid annual and sick leave.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Shannon West

Southeast Louisiana Flood Protection Authority-East

[email protected]

(504) 286-3132

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

02

CE: Explain your rating by providing specific and relevant examples in the box below.

03

DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

+ 1= I have no experience and/or am uncomfortable demonstrating initiative

+ 2= I have limited experience or require assistance to demonstrate initiative

+ 3= I can demonstrate initiative

+ 4= I can and help others improve their ability to demonstrate initiative

04

DIn: Explain your rating by providing specific and relevant examples in the box below.

05

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

+ 1= I have no experience and/or am uncomfortable focusing on customers

+ 2= I have limited experience or require assistance to focus on customers

+ 3= I can focus on customers

+ 4= I can focus on customers and help others improve their ability to focus on customers

06

FC: Explain your rating by providing specific and relevant examples in the box below.

07

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

08

MAJ: Explain your rating by providing specific and relevant examples in the box below.

09

TS: Rate your ability to think strategically based on our definition: The ability to generate insights and identify opportunities for future growth of the organization.

+ 1= I have no experience and/or am uncomfortable thinking strategically

+ 2= I have limited experience or require assistance to think strategically

+ 3= I can think strategically

+ 4= I can think strategically and help others improve their ability to think strategically

10

TS: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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