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Executive Assistant to the CEO AKA Strategic Executive Coordinator

Type: Full-Time

About the role

Join a fast-moving team at the intersection of cybersecurity and AI. You'll be the CEO's go-to partner for time, information, and follow-through—keeping priorities clear, dependencies unblocked, and initiatives moving. This role is listed as Executive Assistant to the CEO; candidates may also see it referred to internally as Strategic Executive Coordinator.

Key Responsibilities:

• Own the CEO's calendar, inbox triage, meeting flow, and travel—anticipating needs and protecting focus time.

• Prepare agendas, materials, and briefings; capture decisions and drive follow-ups to done.

• Coordinate cross-functional projects: clarify owners, dates, and dependencies; track status; surface risks early.

• Keep the CEO and COO aligned on priorities and updates; ensure information flows to the right people at the right time.

• Maintain light process documentation for repeatable workflows and key initiatives.

• Support hiring coordination (posting, scheduling, candidate communications) in partnership with People Ops.

• Keep the HQ office running smoothly (supplies, vendors, basic facilities coordination) and support remote teammates as needed.

What makes you a great fit:

• 3+ years as an Executive Assistant (or similar), supporting senior leaders in a fast-changing environment or a belief you have transferrable skills and learn quickly.

• Fierce prioritization, crisp written/verbal communication, and a bias to action—comfortable nudging, unblocking, and closing loops.

• Fluency with Microsoft Office; quick to learn new tools (project trackers, AI copilots, etc.).

• Sound judgment and discretion with sensitive information.

• Comfortable working across functions and timelines without dropping details.

Nice to have

• Experience in technology, cybersecurity, or high-growth environments

Why Twinstate Technologies

You'll work closely with senior leadership on high-impact initiatives that shape how we operate and deliver value. Twinstate provides training and invests in teammates who embody our Core Values: Accountable, Grit, Resourceful, Team Driven, and Security First—Innovative.

WONDER IF YOU ARE A GOOD FIT?

If you're organized, resourceful, and energized by making complex work simple and shippable, and someone who aligns with our Core Values, we'd love to hear from you.

Core Values

+ Accountable -Own it

+ Grit - Never give up

+ Resourceful-Gets things done

+ Team Driven-Cares about our clients and our team

+ Security First-Innovative

EEO Statement:

Twinstate is committed to complying with all federal, state, and local equal employment laws. To that end, the company is dedicated to maintaining a work environment that is free from harassment and discrimination based on the following protected classes: age, race (including traits historically associated with race, which include, but are not limited to, hair texture and protective hairstyles such as braids, locks, and twists), creed, color, national origin (including ancestry), religion, gender or sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), disability, reproductive health decision making (including, but not limited to, the decision to use or access a particular drug, device, or medical service), marital status, partnership status, caregiver status, domestic violence victim status, familial status, military status, unemployment status, citizenship or immigration status, genetic information (including genetic characteristics), or any other protected status under federal, state, or local laws. The Company is dedicated to the fulfillment of this policy with respect to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, compensation, termination, and all other terms, conditions, and privileges of employment.

The Company will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner. The Company will take appropriate corrective action, if warranted. The Company prohibits retaliation against employee(s) who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.