• Administrative Assistant I

    Harford Community College (Bel Air, MD)


    Position Information

    **Position Title** Administrative Assistant I

    **Posting Category** Full-Time Staff/Management

    **Starting salary range** $43,126-$56,064

     

    Faculty Position (if applicable)

    About Harford Community College

    Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .

    Affirmative Action and Equal Employment Opportunity Statement

    Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.

    Benefits

    Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, & 15 days paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

    Job Description

    The purpose of this position is to provide administrative support to the department. This is accomplished by preparing various documents, correspondence, agendas, memos, reports, and proposals; updating systems and databases for departmental use; maintaining files; ordering office supplies; maintaining a department calendar; maintaining budget records; and maintaining all records and reports. Other duties include managing the complete procurement process and creating purchase orders; managing the Director’s calendar; coordinating repairs with maintenance technicians; managing inventory control; reconciling reports; and organizing and setting up meetings and events.

     

    Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

     

    Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

    Required Education

    High school diploma or GED

    Required Experience

    At least 2 years of recent experience working in a role with direct responsibility for providing administrative and office support

    Required Knowledge, Skills, & Abilities

    + Direct experience of Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, Sharepoint)

    + High attention to detail

    + Strong organizational skills, including managing electronic files

    + Ability to manage Outlook calendars

    Preferred Qualifications

    + Experience working in CMMS

    + Experience working in higher education

    + Experience with Ellucian Banner ERP

    + Technology savvy; able to learn multiple software programs

    + Experience in Excel with V-Lookup, Pivot Tables and creating charts and graphs

    **Hours per Week** 40 - 100%

     

    General Weekly Work Schedule

     

    Monday-Friday 8:00am-4:00pm

    Posting Detail Information

    **Posting Number** 2025-070FSFA

    **Number of Vacancies** 1

    Open Date

    **Close Date** 11/02/2025

    **Open Until Filled** No

     

    Supplemental Questions

     

    Required fields are indicated with an asterisk (*).

     

    1. *Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

    2. Yes

    3. No

    4. *Will you require sponsorship to work in the United States from Harford Community College?

    5. No, I will not require sponsorship from Harford Community College

    6. Yes, I will require sponsorship from Harford Community College

    7. *Do you have experience maintaining and managing electronic calendars (e-calendars) such as Outlook, Google Calendar, or Teams Calendar?

    8. Yes

    9. No

    10. *Do you have direct experience using Microsoft Office 365 applications (such as Outlook, Excel, PowerPoint, Teams, or SharePoint) or similar systems?

    11. Yes, I have extensive experience with most or all of these applications.

    12. Yes, I have moderate experience with some of these applications.

    13. Limited experience, used one or two of these systems occasionally

    14. No, I do not have experience with Microsoft Office 365 or similar systems.

     

    Documents Needed to Apply

    Required Documents

    1. Resume

    2. Cover Letter

    3. Transcript

     

    Optional Documents

     

    401 Thomas Run Road

     

    Bel Air, Maryland 21015

     

    443-412-2310 | [email protected]

     

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