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Unit Assistant

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Unit Assistant

Salary

$37,324.00 Annually

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

10282025

Department

Senate Fiscal Agency

Opening Date

10/28/2025

Closing Date

Continuous

Bargaining Unit

N/A

+ Description

+ Benefits

Job Description

The Senate Fiscal Agency, a nonpartisan agency of the Michigan Legislature, is seeking a Unit Assistant. Unit Assistants are responsible primarily for preparing budget documents, word documents, and other duties for their assigned unit, consisting of the Associate Director and Fiscal Analysts. This Unit Assistant will also act as backup to the Business Manager, playing a critical role in processing Agency bills, payroll processing, and assisting in other HR functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Performs accurate and timely word processing and proofreading of all reports, issue papers, tables, analyses, budget-related material, and correspondence for the assigned unit.

2. Assists management in designing, formatting, and editing for consistency in Agency products.

3. Performs other duties as assigned by management personnel, which may include backup of business manager functions.

4. Serve on internal Senate Fiscal Agency committees.

Required Education and Experience

Successful candidates must possess a strong attention to detail and ability to process confidential information accurately. Proficiency in Microsoft Word, Excel, Adobe Illustrator and InDesign, as well as experience with State of Michigan payroll systems (SIGMA and Infor/HRMN), is encouraged.

Alternate Education and Experience

1. Extensive experience with Microsoft Word, PowerPoint, Excel, Adobe, or other applicable software, and the ability to learn new technologies and software, as needed.

2. Knowledge of the organization, punctuation, and composition of business letters, reports, charts, and tabular material.

3. Knowledge of correct English usage, spelling, and punctuation.

4. Ability to prioritize workloads during stressful situations occurring as a result of short deadlines.

5. Ability to use tact, discretion, and judgment in communications and distribution of information.

PHYSICAL DEMANDS AND ENVIRONMENTAL SETTINGS:

This job is performed in a general office environment and generally requires minimal physical effort or exertion. A significant amount of each day is spent working at a personal computer. The incumbent will be required to communicate orally and in writing. There is pressure to work with multiple priorities under tight time frames. The job duties may require more than a normal 40-hour work week, especially while the Legislature is in session, when evening, weekend, and holiday hours may be necessary.

Note: In addition to the above, Unit Assistants also possess the same qualifications as listed in the Bill Analysis Assistant Job Description. This list is not intended to be exhaustive. Responsibilities and duties may change at the discretion of the Director of the Senate Fiscal Agency, his or her designee, or the Associate Director. Under MCL 4.1501(4), individuals employed by the Senate Fiscal Agency are nontenured, at-will employees. The Senate Fiscal Agency Governing Board may discipline, transfer, demote, suspend, or summarily discharge an employee.

Additional Requirements and Information

To apply, submit a cover letter, resume, and three references electronically to:

Linda Scott, Business Manager

Senate Fiscal Agency

Email:[email protected]

Review of applications will begin as soon as practicable and will continue until the position is filled. Employment is at-will, noncivil service. The Senate Fiscal Agency considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, height, weight, disability, marital status, sexual orientation, gender identity or expression, or any other legally protected status. If you are a person with a qualified disability, you may request any needed reasonable accommodation to participate in the application, testing, and/or interview process by contacting the Senate Fiscal Agency ADA Coordinator at (517) 373-2768.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

The Michigan Senate employment benefits include an array of options from health insurance to retirement programs. This page gives a brief explanation of some of the benefits that are offered by the Michigan Senate.

Insurance and Other Benefits

Insurances include medical, dental, vision and life. Employees also have the option to purchase additional life, accidental death, long term disability, long term care insurance, and legal services. Flexible spending accounts for medical expenses and child care are also available.

Leave Time

Full time/salaried employees receive 16 hours of personal time upon hire and accrue 8 hours of leave time per pay period.

Holidays

State employees receive 13 scheduled holidays each year, including New Year’s Eve and New Year’s Day, Christmas Eve and Christmas Day, Memorial Day, and Veterans Day, just to name a few. State employees also receive Election Day off every other year.

Deferred Compensation

Employees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). The employee decides the amount deducted from their paycheck.

Retirement

Employees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match that percentage (up to 5%).

Employer

State of Michigan

Department

Senate Fiscal Agency

Address

[email protected]

PO Box 30036

Lansing, Michigan, 48909

Website

https://senate.michigan.gov/employment/

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