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SCCC REFERENCE #: 25-78

DATE: October 28, 2025

TITLE: College Associate Director of Business Operations

CAMPUS: College

START DATE: ASAP

TYPE OF APPOINTMENT: Full-Time

RANK: Guild

POSITION DESCRIPTION:

Suffolk County Community College is the largest community college in the State University of New York (SUNY) system, enrolling more than 26,000 students at its three campuses in Selden, Brentwood, and Riverhead, as well as its Culinary Arts Center in Riverhead. Established in 1959, the college offers a wide array of transfer-oriented associate degrees in the liberal arts and sciences; business; communications and the arts; computing and cybersecurity; health sciences; and many other areas. Career-facing degrees and certificates are offered in allied health professions, automotive technology, culinary and baking, manufacturing, and many other areas. The college provides high school concurrent enrollment opportunities to thousands of students each year through both Suffolk’s Beacon program and through on-campus early college classes. Designated by the U.S. Department of Education as a Hispanic Serving Institution, Suffolk enrolls thousands of students in English Language Learning courses, and also serves more service veterans and military-connected students than any other college in the SUNY system.

SUNY Suffolk is searching for a full-time (12-month) College Associate Director of Business Operations. This is a 12-month Guild position, and, as such, the salary and benefits for this position are determined according to the salary and benefits plan for the Guild of Administrative Officers.

The Associate Director of Business Operations supports the Director of Procurement and Business Operations in overseeing the day-to-day activities of the Procurement Office, Central Receiving, Mailroom, and Print Shop. This leadership role is responsible for managing formal competitive bidding and RFP processes, developing operational policies and procedures, and driving strategic procurement initiatives to enhance efficiency and cost-effectiveness across departments.

The Associate Director plays a key role in budget planning, performance analysis, vendor management, and continuous improvement efforts. This position requires strong analytical, organizational, and communication skills, along with a demonstrated ability to lead teams, mentor staff, and foster cross-functional collaboration. A commitment to fairness, transparency, and equity in procurement practices is essential.

Key Responsibilities:

+ Oversees and manages the preparation of documents for formal competitive bids and Request for Proposals (RFP). Manages the bidding and RFP processes through contract award.

+ Assists in the development and documentation of policies, processes and protocols to ensure a smooth and efficient operation of multiple college departments.

+ Participates in strategic planning activities. Works with college departments to develop a proactive approach to the procurement process. Develops and supports partnerships with vendors to increase the college’s buying power.

+ Creates and analyzes spend reports to identify procurement opportunities.

+ Assists the Director of Procurement and Business Operations in the budget preparation for Procurement, Central Receiving, Mailroom and Print Shop.

+ Monitors Print Shop requests and output. Recommends and implements operational improvements to increase efficiencies and reduce cost of print jobs.

+ Creates presentations and conducts meetings and training sessions, as needed.

+ Manages and tracks workload to ensure assignments are completed in a timely manner.

+ Proven ability to lead teams, mentor staff, and build collaborative relationships across departments.

+ Demonstrated commitment to fair, transparent, and equitable practices in vendor outreach and contracting.

MINIMUM QUALIFICATIONS:

Minimum

+ Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Finance, Supply Chain Management, or a closely related field.

+ A minimum of eight (8) years of experience in procurement and business operations with a minimum of two (2) years in a supervisory capacity.

+ Alternatively, an Associate degree with fifteen (15) or more years of relevant experience.

+ Knowledge of General Municipal Law and New York State procurement laws and regulations.

+ Experience in purchasing, contracts, and supply chain management, including complex solicitations (RFPs, RFQs, IFBs) and vendor performance management.

+ Demonstrated ability to manage complex processes, interact with multiple stakeholders and develop positive relationships within the organization.

+ Ability to interpret and apply complex regulations and ensure compliance.

+ Strong leadership and time management skills.

+ Strong analytical skills: experience developing reporting requirements and performing analysis of large amounts of data.

+ Proficiency with ERP and e-procurement systems and standard office software (Excel, Word, etc.).

Preferred

+ Master’s degree in Business Administration, Public Administration, or a related discipline.

+ Experience in the governmental or higher education sector.

+ Experience with BidNet Direct, Unimarket or similar cloud-based e-procurement software platforms.

+ Experience with eProcurement system implementations and training

+ Certifications: One or more professional procurement certifications below:

+ CPM – Certified Purchasing Manager, CPPO – Certified Public Procurement Officer, NIGP-CPP – Certified Procurement Professional, CPSM – Certified Professional in Supply Management.

HIRING SALARY:

We offer a comprehensive benefits package that includes medical, dental and vision plans, generous vacation days, deferred compensation plans and a defined benefit (pension) plan.

NON-DISCRIMINATION NOTICE:

Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

Civil Rights Compliance Officers

Christina Vargas

Chief Diversity Officer/Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

[email protected]

(631) 451-4950

or

Dionne Walker-Belgrave

Affirmative Action Officer/Deputy Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

[email protected]

(631) 451-4051

In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling (631) 451-4242 or dialing 311 from any College phone.

Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

Office for Civil Rights (OCR) – Enforcement Office

32 Old Slip, 26th Floor

New York, NY 10005-2500

Telephone: (646) 428-3800

Fax: (646) 428-3843

TDD: (877) 521-2172

Email: [email protected]

Also see: https://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

Inquiries or complaints concerning discrimination in employment practices may also be directed to:

NYS Division of Human Rights

Long Island (Suffolk)

New York State Office Building

250 Veterans Memorial Highway, Suite 2B-49

Hauppauge, NY 11788

Telephone: (631) 952-6434

TDD: (718) 741-8300

Email: [email protected]

Also see: https://dhr.ny.gov/how-file-complaint

New York District Office

33 Whitehall Street, 5th Floor

New York, NY 10004

Telephone: (800) 669-4000

Fax: (212) 336-3790

TTY: (800) 669-6820

ASL Video Phone: (844) 234-5122

Also see: https://www.eeoc.gov/field/newyork/charge.cfm

Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non-discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: www.sunysuffolk.edu/explore-academics/college-catalog or by calling the Office of Admissions at 631-451-4000 to request a mailing.