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Job Description

The Executive Administrative Assistant will provide high-level administrative support to the Director of Supply Management, ensuring smooth operations across strategic sourcing, procurement, and contract management functions. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced utility environment.

Key Responsibilities

Administrative Support

Manage the Director’s calendar, schedule meetings, and coordinate travel arrangements.

Prepare reports, presentations, and correspondence related to supply chain operations.

Organize and maintain electronic and paper filing systems, including contract archives and vendor documentation.

Handle confidential information with discretion and professionalism.

Coordinate logistics for internal and external meetings, including agendas, minutes, and follow-ups.

Operational Coordination

Assist in tracking key performance indicators (KPIs) for supply management activities.

Support the onboarding of new vendors and consultants, including documentation and scheduling.

Maintain inventory of office supplies and ensure operational readiness of administrative equipment.

Liaise with IT and facilities teams to resolve technical or workspace issues.

Project & Process Support

Help prepare materials for strategic sourcing reviews, RFPs, and contract negotiations.

Support the Director in implementing process improvements and compliance initiatives.

Conduct research and compile data to support decision-making and reporting.

This is a hybrid role needing to be onsite three days a week.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

4+ years of experience in an administrative role

1+ year of experience supporting a Director, VP or C suite directly

Experience calendaring in Outlook SAP or Ariba experience