• Office Administrator, III

    University of Utah (Salt Lake City, UT)


    Details

     

    **Open Date** 10/27/2025

    **Requisition Number** PRN43417B

    **Job Title** Office Administrators

    **Working Title** Office Administrator, III

    **Career Progression Track** P00

    **Track Level** P3 - Career

    **FLSA Code** Administrative

    **Patient Sensitive Job Code?** No

    **Standard Hours per Week** 40

    **Full Time or Part Time?** Full Time

    **Shift** Day

     

    Work Schedule Summary

     

    Monday – Friday, 8:00am to 5:00pm

     

    **VP Area** Academic Affairs

    **Department** 00129 - Social & Behav Science-Dean

    **Location** Campus

    **City** Salt Lake City, UT

    **Type of Recruitment** External Posting

    **Pay Rate Range** $45,000 to $53,000

    **Close Date** 12/01/2025

    **Priority Review Date (Note - Posting may close at any time)** 11/05/2025

    Job Summary

    This position is a member of the new Human-Environment Administrative Cluster (AC). The position will work closely with the School of Envirionment, Society & Sustainability, and support with cross training and coverage for the Department of Anthropology. These units are engaged in exciting teaching, research, and community outreach across a wide range of topics covering human-environment interactions.

     

    This position involves supporting administrative tasks with the Human-Environment AC. This AC thrives in a team-oriented environment that emphasizes communication, professionalism, service, stewardship, and engagement.

    Responsibilities

    Office Administrator, III

     

    - Acts as a primary contact for Faculty and supports faculty-related processes and paperwork for initiatives such as retention, promotion, tenure ( RPT ), tenured faculty review ( TFR ), Career-line, adjunct, visiting faculty ( CAV ), leaves of absence, faculty and administrative appointments, faculty activity reporting (Elements), etc.

     

    - Manage curriculum changes, coordinate classroom, and manage work-study students

     

    - Coordinates closely with experts in the AC, Human Resources, Finance, and Facilities. Prepares necessary forms to remain within compliance with university and AC workflows and policies.

     

    - Ensures timely and efficient completion of tasks.

     

    - Supports with course scheduling and undergraduate programming.

     

    - Initiates procurement for AC needs.

     

    - Supports departmental travel approvals and timely submission of receipts.

     

    - Cross training and coverage with AC staff .

     

    - Other duties as assigned .

     

    This is a Career-Level position in the General Professional track.

     

    Job Code: P22723

     

    Grade: P15

     

    Expected Pay Range: $45,000 to $53,000

    Minimum Qualifications

    **EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

    **Office Administrator, III :** Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

     

    Preferences

     

    **Type** Benefited Staff

     

    Special Instructions Summary

     

    Additional Information

     

    _The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

     

    _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

     

    _The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

     

    _To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

     

    _Director/ Title IX Coordinator_

     

    _Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

     

    _383 University Street, Level 1 OEO Suite_

     

    _Salt Lake City, UT 84112_

     

    _801-581-8365_

     

    [email protected]_

     

    _Online reports may be submitted at_ **oeo.utah.edu**

    _For more information:_

    https://www.utah.edu/nondiscrimination/

    _To inquire about this posting, email:_

    [email protected]

     

    _or call 801-581-2300._

     

    _The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

     

    _This position may require the successful completion of a criminal background check and/or drug screen._

     

    _https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._