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Administrative Assistant for Teacher Education

University of Dubuque

1 Positions

ID: UDdTNkFGZVhlYmpWMGVN

Posted On 05/08/2025

Refreshed On 10/29/2025

Job Overview

The University of Dubuque is a growing faith-based University that is seeking a full-time **Administrative Assistant for Teacher Education** . The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:

The Administrative Assistant for Teacher Education provides comprehensive administrative and program support for the Education department. This role ensures the smooth operation of student teaching placements, field experience coordination, licensure processing, and department logistics. The coordinator also plays a critical role in compliance, reporting, and maintaining partnerships with area school districts.

Primary Responsibilities:

+ Maintain student files and database on all Teacher Education students

+ Maintain database on child abuse background checks for Teacher Education students

+ Record minutes at T.E. faculty meetings (monthly) and Advisory Board (twice a year)

+ Record and keep track of field logs for students

+ Notify cooperating teachers, student teachers and principals of placements

+ Work with Director of Clinical Experience and principals in securing placements for student teachers

+ Track UD supervisors and number of student teachers supervised

+ Maintain an Institutional Agreement with all school districts where students are placed for field observation hours, practicum hours and student teaching

+ Keep track of budget line items for Teacher Education & HWS. Prepare check requests, PO’s and order supplies; coordinate ordering of textbooks

+ Schedule faculty meetings and book room reservations for events, schedule visits for prospective students, and coordinate calendar for Department Head

+ Supervise work study students and support UD for kids as needed

+ Support data collection, writing and submission of federal and state of Iowa accreditation institutional reports

+ Process licensure information. Responsible for keeping information on all students who are licensed and anyone adding an endorsement or verification

+ Perform other duties in support of the aviation department and the University’s M _ission_

Skills and Abilities:

+ Strong organizational and record keeping skills; self-directed

+ Ability to prioritize projects and multi-task; detail and deadline oriented

+ Ability to maintain confidentiality; ability to communicate effectively, both orally and in writing

+ Flexibility with schedule as need arises

+ Ability to remain seated at a workstation for extended periods of time

Qualifications:

+ Diploma Required; Undergraduate Degree Preferred

+ Professional office experience of at least 3 years and computer application skills (MS Word, Excel & Outlook preferred)

To apply with a growing faith-based University for the **Administrative Assistant for Teacher Education** position, please submit a UD Employment Application (https://www.dbq.edu/AboutUD/Employment/OnlineApplicationforEmployment/) with an attached cover letter, resume, and three professional references or email application materials to [email protected] .

Affirmation Action/Equal Employment Opportunity Employer. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/

Primary Contact

12298

Human Resources -University of Dubuque

, HR

563-589-3364

Phone

Phone

Phone

563-589-3682

Fax

[email protected]

Email

True

True

True

Job Details

Categories

Clerical/Office Administration

Education

Location

Dubuque, IA

Job Type

Employee

Full/Part

Full Time

Company ID

1313

Job REQ #

UDdTNkFGZVhlYmpWMGVNcVFFL21rZGR3c2w4cUYzeGhjU1pqWDNVWUQxK3YzL1ZQOWhGaHNqaURnSFY2ZXh1MA==

\# Positions

1

Start Date

20250508

End Date

20251128

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University of Dubuque

About the Company

About the University of Dubuque

The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary.

Mission and Vision

The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world.

As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world.

Therefore, the University of Dubuque is committed to:

+ A hospitable Christian environment which respects other faith traditions;

+ Relationships which encourage intellectual, spiritual, and moral development;

+ Excellence in academic inquiry and professional preparation;

+ A diverse and equitable community where Christian love is practiced;

+ Stewardship of all God’s human and natural resources;

+ Zeal for life-long learning and service.